Rich provided an updated Cash Flow report (actual through F-Y 3/31/08, and projected through Y-E 2008). Bench sponsorship from Feather Sound Community Church noted. Also noted that the usual April check from the County [for $66,500] didn’t (apparently) get deposited electronically, but rather was sent with a paper check (and sent, unfortunately, to the wrong address – to a long-past chairman at his home address). Rich will appropriately investigate to make sure that duplicate payments have not been made.

A neighborhood volunteer (“Joyce”) had been involved in ordering the personalized plaques for benches, but the Board could not confirm whether or not the one for FSC church had actually been completed. Apparently the original “order” was improperly transmitted (without Board involvement), and this confusion is still being resolved – there may be possible fees connected with re-stocking or shipping based on the error.

Rich indicated that he stilled needed to prepare and mail the annual “Report to Residents”. He estimated that the date for completion will be within 30 days.

The Treasurer’s report was approved. [Moved by Fred & seconded by Susanne.]

Old Business:

Eddie Hartwell arrived at the meeting and the agenda was suspended so the Board could discuss the recently-completed work. Mr. Hartwell provided information regarding staining the decking and walkways. He submitted an invoice for $5,850.00 for work completed. Mr. Hartwell then discussed two proposals to either: (a) stain the tops of the posts (two coats); OR (b) stain the tops of the posts (also two coats) and then seal them with polyurethane (which provides complete waterproofing). His estimates were $350 (choice “a”) or $350 plus an additional $1500 (choice ”b”). Staining alone provides some sealing quality, but staining and sealing with polyurethane would prevent anything from being absorbed into the wood. There was discussion on these two options with the goal of achieving a maintenance-free condition at a reasonable cost. The Board approved a motion for choice “a” (stain tops only; two coats - $350) – Fred moved, Susanne seconded.

The Committee reports: Completed after New and then Old Business.

Landscape Committee: No report from Susanne.

Street Light Committee: Mo reported via email to Biff – a timer had been tripped and re-set by Mo. Some lights near Whisperwood have been “out”, but now are back on. Per Mo, Progress Energy has been putting in new poles and lights since last Monday. Plus, account changeover is still in progress.

Friends of the Park Committee: Pavers done, and will be picked up and installed in the next week. Biff had talked to Chris Merritt, and reported that an organizational meeting was planned for 5/9 at the Church. She plans to publicize this meeting in the neighborhood and in the Feather Sound News and see who shows up. The goal is to try to get a core group of volunteers to deal with routine periodic maintenance – shade structures, tightening bolts, bulletin board updates, clean up, etc. Chris’s hope is that this meeting will try to “open up” the Park to the community at large.

New Business:

[When Eddie Hartwell left, the Board returned to “new business”]

1. There continues to be a standing water problem after rain this past week-end (located outside the maintenance gate of the playground – mulch has covered an existing drain.) BE-MAC provided a proposal (approx. $9K) and Bosgraaf (approx. $22K) did as well. The proposals were sought by Susanne on an “apples to apples” basis, so the work shown would be completely comparable. The standing water has created a problem with mosquitoes, and rendered the playing field unsatisfactory (it’s not level any more). Neither proposal, however, covered a re-leveling of the field. Further discussion involved whether or not to plant grass (the field now is mostly weeds), or re-shape the field so water drains toward the mitigation area. The Board concluded that it needed additional cost information to complete the swale area, plus leveling holes on the field, and perhaps adding some sod where appropriate. Additional information would be requested by Susanne from both bidders. [However, since the Board was close to approving the higher Bosgraaf bid, and in the interest of completing the work in a timely fashion, the Board discussed a plan to have Bosgraaf review their quote (in the hopes of a reduction), and perhaps propose that they add in the “addendum” items for the same (or reduced) price.] A Motion has made by Susanne to contact Bosgraaf and propose they re-shape the swale area of the field, provide some leveling, add bahia sod (not Bermuda grass), and do all this work for the amount of the present bid (or less). Motion was seconded by Fred and Approved.] [The Board wished to note in its Minutes that it was acting contrary to the County Auditor’s “recommendation” to always get three bids. The Board chose to act this way due to the fact that both companies which had submitted bids were known to the Board, and both had been involved with this work since last year.]

2. Susanne suggested that we re-plant a tree (which was removed due to the work on the playground), plus add some hedge to hide the anti-ram fence. The Board agreed to replace the tree, but hold off on the hedge.

3. Chris Merritt had reminded the Board that it should consider having a contract for Safety Inspection of Playground equipment with the safety inspector who “signed off” on the playground when it was completed. Biff did not have pricing information. The Board discussed using him informally – perhaps once every two months. He’s visited once to complete the “safety certification” since last April. [Motion to contract with him for one year on this basis once the pricing is verified – moved by Susanne; seconded by Pat and approved.]

4. It was reported that there will by a party sponsored by Feather Sound Community Church on 4/20/08. With the Board’s permission, they plan to bring in a port-o-let (which will be put in the parking lot). They know they have to clean up, and know that they do not have exclusive use that day.

Public Comments: There were no public comments which required discussion.

The next meetings are scheduled for 6/11/08 and 9/10/08.

Biff adjourned the meeting at 5:32pm.

Respectfully submitted by Robert B. Hicks

Feather Sound Community Services District, Inc.

February 25th 2008
The meeting was called to order by Mo Barnum at 4:07pm, Monday, February 25, 2008, at the Feather Cove Clubhouse.

Present were Board members Mo Barnum, Rich Pettit, Pat Moriarty, Fred Petty (late arrival) and Bob Hicks.

Secretary’s report –

The Minutes of the previous meeting (January 16, 2008) were approved as previously corrected. [Moved by Rich & seconded by Pat.]

Treasurer’s Report –

Rich provided an updated Cash Flow report (actual through F-Y 1/31/08, and projected through Y-E 2008).

Rich noted a recent direct deposit from the County.

Drainage improvements were noted as paid – but standing water had been seen (perhaps in another area), so follow-up was deemed warranted: Mo agreed to notify Susanne to check for any standing water south of the basketball court.

The estimated balance of funds with the County had been revised upward, and Rich reported that a new donation had been received from Feather Sound Community Church for $1,550. It was agreed that a name plate commemorating their gift would be prepared and placed on one of the 6’ benches.

Rich reported that the annual financial audit had been done and that the tax returns had been completed. Copies of Y-E financial statements were distributed (ending 9/30/07). Board members were advised to review new Notes D, E and F on this year’s statements.

Rich also reported that he had “rolled over” four certificates of deposit prior to the federal reserve’s most-recent rate drop.

Rich discussed the new proposed Budget (which had been emailed to Board members prior to this meeting). The County had adopted a county-wide policy to reduce budgets by 10% due to Amendment #1 (which reduced appraisal base – which, for clarification, was not the same as the millage reduction which the Board had volunteered to undertake last year), and although this District doesn’t technically have to follow that policy, Rich indicated that is seemed prudent to do so, especially since our available funds appeared adequate (with no major projects scheduled for the year) and our reserves were anticipated to continue to increase. A Motion was made to approve the budget as presented by Rich – [Moved by Mo & seconded by Pat – approved.]

Rich then reported that last year’s County “audit” of this Board’s activities had cost $34,000, and that some or all of this cost might be allocated to us! This news was transmitted to Rich at a meeting Rich had attended with a County auditor, and was not greeted with particular enthusiasm by the Board.

The Treasurer’s report was approved. [Moved by Fred & seconded by Pat.]

Old Business:

1. Recreational area improvements update – Fred reported that he had gotten a call from the fence man, acknowledging his receipt of the check. Work was to commence soon.

Committee reports:

Landscape Committee: [No official report – Suzanne absent.]

It was noted by several Board members that a lawn area near Whisperwood had been dug up by truck tires and remained an “eye sore”. Apparently this area is now under the control of the City of St. Petersburg.

Street Light Committee:

Fred reported that two street lights had been “out” near his residence, and were quickly fixed (within two days) after his call to Florida Progress.

Mo reported on two issues: (1) New poles should be in no later than 3/8. (2) Rebate funds had not been received from money paid, starting in October and up to the present, and Mo agreed to follow-up. According to the most recent bills, which were brought by Rich and examined, no consolidation of billing had happened either. Again, Mo agreed to follow up with Florida Progress.

Friends of the Park Committee:

It was reported that pavers have been engraved, but not yet installed. Installation is to occur within the next ten days. A suggestion was made to update the information in the kiosk at the playground area. It was hoped that Chris Merritt remained interested in being involved with this Committee and Pat agreed to follow-up directly with her. It was noted that two more rungs on the boardwalk were out, and that Brazilian pepper trees were growing over onto the Board walk.

New Business:

Mo proposed that we try to clean up the area around the borrow pit, so as to enhance the view of that water from the park area. Questions were raised about what we can legally do, and where our property lines are. This issue was referred to Susanne, our resident tree/plant expert, for follow-up.

Public Comments: There were no public comments which required discussion.]

The next meetings are scheduled for 4/9/08 and 6/11/08.

Mo adjourned the meeting at 5:08pm.

Respectfully submitted by Robert B. Hicks

Feather Sound Community Services District, Inc.

January 16th, 2008

The meeting was called to order by Biff Baker at 4:07pm, Wednesday, January 16, 2008, at the Feather Cove Clubhouse.

Present were Board members Biff Baker, Rich Pettit, Susanne Hebert, Pat Moriarty, Mo Barnum and Bob Hicks. [Guest Mr. Eddie Hartwell of Hartwell Fence South was expected to arrive shortly after the meeting’s commencement.]

Secretary’s report –

The Minutes of the previous meeting (November 14, 2007) were approved as previously corrected. [Moved by Mo & seconded by Suzanne.]

Treasurer’s Report –

Rich provided an updated Cash Flow report (actual through F-Y 12/31/07, and projected through Y-E 2008).

[Discussion of this report was interrupted by Mr. Hartwell’s arrival. In the interest of saving his time, discussion commenced on the recreation area fencing.]

Mr. Hartwell brought a sample post (about 60 pounds heavy) – 6’ long and 6”x6” square natural wood as previously discussed. The pole would be placed 3’ into the ground, and was sloped at the top to prevent “sitters” plus aid in water drainage. Biff reported that 1” black rope had been found at a reasonable price, and would be used between the wooden posts. The post was approved, and Mr. Hartwell indicated that we would begin installation in about two weeks, installing in stages so new posts replaced old posts without any loss in security. He estimated that installation would take about 10 days once begun.

The Board then returned to the Treasurer’s Report - Various questions on specific entries were raised and discussed. The Treasurer’s report was approved. [Moved by Mo & seconded by Pat.]

Old Business:

1. Recreational area improvements update –

(a) The rope/fence update had already been received from Eddie Hartwell. (b) It was suggested that another trash container be added to the recreational area. (c) In regard to the drainage issue and the standing water area, we are still waiting for the work on this to be completed. (d) We are waiting for already-approved work on the hedge and irrigation system to be completed until the drainage issues have been solved, so this work also remains uncompleted. (e) In regard to a water fountain which had been working, Biff reported that he had fixed it by re-setting the compressor button. (f)

Pat reported that the long-awaited pavers being engraved now, and will be installed soon.

Committee reports:

Landscape Committee: It was noted by several Board members that a lawn area near Whisperwood had been dug up by truck tires and remained an “eye sore”. Apparently this area is now under the control of the City or St. Petersburg.

Street Light Committee: Mo contacted Florida Progress again regarding the removal of light poles from our accounts and they indicated that they would be finished by 3/1/08.

There was discussion of the “Friends of the Park” group [hereinafter FOP]. Chris Merritt (who had agreed to head up this group, with participation by Susanne and Pat) indicated that she was waiting for us to develop a set of guidelines for this group. The Board discussed possible responsibilities for FOP. Biff proposed that FOP take responsibility to do a regular trash “clean-up” of the recreational area. Also, that a policy be instituted and posted on “usage” - along the lines of “leave it as you found it”. Also, that a set of County park rules be posted. As of now, the park is open at sun-up & closed as dusk. Part of the area’s safety certification was periodic inspection of equipment, checking for breakage, tightening of bolts, etc. This might be another area of responsibility for FOP. In addition, FOP could accept reservations for the pavilions. A question was raised concerning “inflatables”, and the Board felt that there should be a rule against such use. Also, the possible periodic inspection of the boardwalk might be included in FOP’s duties. The Board suggested that FOP start with the County’s printed park rules, review them for applicability, and then suggest possible additions and revisions based on this recreational area’s specific equipment and facilities. Once finalized, these rules would be posted at the recreational area.

New Business:

[Note that the Election of Officers occurred at the commencement of this meeting.] Election of Officers for 2008 were held and last year’s slate of Officers was approved unanimously: President - Biff; Vice-President - Mo; Secretary - RBH; Treasurer - Rich. [Moved by Susanne & seconded by Pat.]

Public Comments: There were no public comments which required discussion.

There was a discussion about the next several meetings, and the Board felt that it was not necessary over the next few months to meeting every month. To confom with the availability of Board members, the next two meetings were scheduled for Monday (note different day of the week) February 25th and Wednesday, April 9th. Based on the urgency of topics to be discussed, the next meeting was targeted fro June, to be followed by a July and August meeting “recess”.

Biff adjourned the meeting at 5:22pm

Respectfully submitted by Robert B. Hicks

Feather Sound Community Services District, Inc.

November 14th, 2007

The meeting was called to order by Biff Baker at 4:08pm, Wednesday, November 14, 2007, at the Feather Cove Clubhouse.

Present were Board members Biff Baker, Rich Pettit, Fred Petty, Susanne Hebert, Pat Moriarty, Mo Barnum and Bob Hicks, plus returning guest Mr. Eddie Hartwell of Hartwell Fence South.

The guest opened the meeting:

Mr. Hartwell presented details of his revised proposal for fencing in the recreation area: 6x6” wood square posts (natural color) – 3’ out of the ground and 3’ in the ground (concrete imbedded) with slanted tops to the posts (to prevent sitting and water gathering); nylon marine-quality ¾” diameter rope; two gates (with turnbuckle to enable simple locking); no scratch or cut hazards with rope hardware; removal of old fence; $8,700 written proposal. Discussion followed regarding black as an alternative color for the rope and the differences between 1” diameter rope vs. ¾” diameter. Mr. Hartwell agreed to fax us a revised proposal with the above possible revisions, plus additional detail breaking out labor and materials. The Board considered approving this proposal, including up to a new total (of $10K) to account for the larger rope, a possible color change of the rope, and the elimination of sales tax (which had been erroneously included in the original bid submitted at this meeting). [Moved by Fred, seconded by Susanne.] After the guest left, there was additional discussion concerning the advisability of getting an additional bid (although Fred had previously received two other bids which, however, had contained somewhat different specifications). This seemed an opportune time for the Board to adopt a policy regarding the necessity of more than one bid for goods and services. The Board decided to set $10K as the threshold floor which would require more than one bid. Policy passed unanimously.

Secretary’s report – The Minutes of the previous meeting (October 24, 2007) were approved as corrected by Pat and Biff. [Moved by Susanne & seconded by Pat.]

Treasurer’s Report –

Rich noted that our insurance policy for Directors and Officers liability is due soon, but a bill had not yet been received. Rich passed out “final” Pinellas County Operational audit report. There was some discussion of our previous discontent with the process and the substance. Rich provided an updated Cash Flow report (actual through F-Y 10/30/07, and projected through Y-E 2008). There was brief discussion on a variety of the listed revenue and expense items.

[The Treasurer’s report was approved – moved by Susanne; seconded by Mo.]

New Business: None noted.

Old Business:

In regard to proposed a new lighting proposal for poles and lights (which was discussed at the last meeting), Mo continues to follow up. A request to Florida Progress is still in process.

In regard to complaints about airplane noise, it was noted that an explanation was included in the latest edition of the Feather Sound News.

1. Recreational area improvements update –

There was follow-up by Susanne & Biff regarding the drainage issue and the standing water area. We are waiting for already-approved work on the hedge and irrigation system to be completed until the drainage issues have been solved. Susanne noted that a water fountain hadn’t been working, and it is necessary to verify the serial & model numbers to allow it to be replaced under warranty. Pat agreed to send the latest paver list to Sumner Tile and Granite for engraving.

Committee reports:

Landscape Committee: All issues noted above.

Street Light Committee: Mo had followed up with this, but is still waiting for a map to determine which light poles should be removed from our accounts.

Public Comments: There were no public comments which required discussion.

The next meeting, scheduled for 4:00pm, Wednesday, December 12, 2007 was cancelled due to lack of activity. The first meeting for 2008 was scheduled for Wednesday, January 16, 2008, again at 4:00pm.

Biff adjourned the meeting at 5:18pm

Respectfully submitted by Robert B. Hicks

Feather Sound Community Services District, Inc.

September 7th, 2007

The meeting was called to order at 4:01pm, Wednesday, September 12, 2007, at the Feather Cove Clubhouse.

Present were Board members Biff Baker, Rich Pettit, Susanne Hebert, Fred Petty, Pat Moriarty, Mo Barnum and Bob Hicks, plus guests Ken Burke, Clerk of the Circuit Court for Pinellas County; and two members of the County’s audit team - Robert Ovesen, CGAP, Senior Internal Auditor & Robert Melton, Chief Deputy Director, Internal Audit Division.

The guests opened the meeting –

Mr. Burke made opening remarks regarding the Draft Audit Report, and stated that this was a “favorable” report. He indicated that the recommendations given were more like “suggestions” which the Board must evaluate, to see if they “make sense” to the Board.

Mr. Ovesen then read each of the five “recommendations” within the Draft Report, and briefly summarized what was written in the Report. He indicated that the Draft report had been “substantially changed” from the initial Draft which the Board had received. In regard to Recomm. #1, Mr. Ovesen re-iterated the importance of renewing all contracts (including the thirty day contracts) so as to “make sure” that we were getting the best price. In regard to Recomm. #4, Mr. Ovesen stated that the receipt of itemized invoices was especially relevant to insuring that the performance of all vendors was appropriately monitored. In regard to Recomm. #5, Mr. Ovesen indicated that some specific information about any “Phase II” of the recreational area project should be included so as to justify the need for continuing the “high” reserves which were presently in place. [Mr. Melton joined in the discussion in a couple of instances.]

[NOTE: The initial Draft of the Report had contained a recommendation regarding grant documentation. Since that absent documentation had been subsequently produced for the audit team, this topic had been deleted from this “revised” Draft. recommendation had been was removed when the adequate documentation was produced for the audit team. This constituted the only substantive difference between the initial Draft and this “revised” version.]

Rich then discussed a variety of changes which had occurred over the last several years which he felt constituted improvements on behalf of the District.]

After the guests departed, it was noted that the written response to the “initial” Draft Report had not been submitted to the Audit Team, at their request, pending the delivery of information in connection with the original Recomm. #6 regarding grants. Since most of the Board’s responsive comments were contained in that written response, a limited oral response had been provided to the guests during their visit. The Board discussed how to deal with the Draft Audit in general, and specifically in related to contracts for maintenance of the grounds. Rich agreed to revise our response and forward it to Biff and Bob for a final review prior to forwarding it to the Audit Team. The Board is under the impression that a final Audit Report will then be issued.

[NOTE: This portion of the meeting ended at 4:53pm.]

Secretary’s report – The Minutes of the previous meeting (June 6, 2007) were approved as corrected. (Moved by Susanne & seconded by Rich).

Treasurer’s report –

1. Rich reported that his work place office of Synovus Bank would be moving from downtown to the Carillon area, and that, therefore, the District’s safe deposit box and bank accounts would be transferred from present downtown St. Petersburg location to this new branch office.

2. Rich provided an updated Cash flow report (actual through August) and projections (through September 2007). Note that our fiscal year ends on 9/30. He will prepare a budget projection for fiscal year 2008 for presentation at the next Board meeting.

[The Treasurer’s report was approved – moved by Fred; seconded by Mo.]

3. Rich indicated that we should request a new engagement letter for the upcoming year’s financial audit. The firm which did the previous audit has given good value, and is recommended again. [Fred moves & Susanne seconds that we request an engagement letter from this same firm. Unanimously Approved.]

New Business:

Biff presented the idea of a “Friends of the Park” group, a volunteer entity which Chris Merritt had previously suggested to the Board. This group would have a volunteer “point person” who would do some routine monitoring tasks in connection with the park facility. [e.g. tightening bolts, taking reservations for the shelters, etc.] It was felt that the entity’s work on behalf of the recreational facility could be “self-policing”, although it was recommended that a Board member serve as liaison for this group [Susanne and Pat volunteered to act in this capacity.] Biff agreed to inform Chris that the Board was behind the concept, and the group’s activities will be periodically reported to the Board.

Old Business:

1. Recreational area improvements update –

The previous Minutes reported several (eight were listed) “punch list” items still to be done. For a variety of reasons, all those items remain incomplete. Further follow-up has been requested.

Three “New items” involving the area were noted: (1) Some new fencing needs to be installed to prevent cars from driving where they shouldn’t be. (2) There is some standing water in an area of the park, and an estimate has been obtained (about $5K) to tear out concrete and dig a gravity drain. There is some problem with some pavers because of this problem. Further investigation is warranted. (3) There is some standing water at the south end of the playground, preventing rain water from getting to the drain/grate. This is also being investigated.

There was discussion regarding engraved pavers, and the desire to insure that all “donors in kind” are properly recognized. Rich and Pat are working with Chris on this. In connection with pavers, about 1500 pounds of pavers were moved (and 24 pallets disposed of), by Biff’s company (St. Pete. Moving and Storage), which was paid $125. The Board noted that this “cost” was substantially below market price, and it was NOT considered a conflict of interest by the Board.

Committee reports:

Landscape Committee: There was a discrepancy in the committee report between the pond maintenance company asking for a $10 per month increase, and the report’s text showing that the fountain company asked for it. Since checks are only written based on submitted invoices, no error has occurred. Mo agreed to follow-up.

Susanne reported that she and Chris Merritt walked through the park with B-Mac, and noted the need for some additional landscaping services (a couple of new trees and some trimming). This work was being held up, however, until the fence problem is resolved.

Street Light Committee: An additional report was made on the replacement of certain street lights. It now turns out that only 14-16 lights are needed, not 18 as originally stated, partly because the lights can be re-configured as to location. This new information is from Florida Progress [The Board approved this change, but recommended that the homeowner’s association be notified, through their president, of the lighting changes. Moved by Rich; seconded by Mo.] The new stated cost for the lights is $400.80 per month for the 16 lights.

Public Comments: There were no public comments which required discussion.

The next meeting was scheduled for 4:00pm, Wednesday, October 24, 2007, and at the same location. The last two meetings for the year were tentatively scheduled for 11/14 and 12/12, again at 4:00pm.

Biff adjourned the meeting at 6:19 pm.

Submission of final version - by Bob Hicks – 9/23/07

Feather Sound Community Services District, Inc.

June 6th, 2007

The meeting was called to order at 4:04pm, Wednesday, June 6, 2007, at the Feather Cove Clubhouse.

Present were Board members Biff Baker, Rich Pettit, Susanne Hebert, Fred Petty, Pat Moriarty, Mo Barnum and Bob Hicks, plus guest Chris Merritt.

Secretary’s report – The Minutes of the previous meeting (May 9, 2007) were approved with two CORRECTIONS: Detail about the items for which Chris Merritt was reimbursed was added; and the last sentence of the first paragraph of the Treasurer’s report was deleted. (Approval of Minutes with these corrections moved by Susanne & seconded by Mo).

Treasurer’s report –

1. Rich provided an updated Cash flow report and projections, through May 2007. $600 in income for brick paver donations was noted (this program ends June 15^th). Some items within the scope of the recreational area improvements project are still to be completed; so some invoices are still expected.

2. Rich reported that he received a “Notice to Owner” from RP Electric Services, Inc., which is probably a sub-contractor of our General Contractor, Bosgraaf. The Notice will be turned over to our General Contractor for action, if necessary.

3. Rich reported that our Budget for the up coming year would be presented to the County tomorrow. The Board reviewed the Budget as presented by Rich.

4. Rich distributed a “Draft Report” prepared by the County’s Audit team, and the Board discussed the report, and the alternative responses. Biff, Rich and Bob agreed to meet in July to fashion a response. Although the Audit team indicated that there was a short time frame for our response, the Board felt that more time was needed, and Biff agreed to inform the Audit team that a response would be forthcoming prior to September.

The Treasurer’s report was approved – moved by Susanne; seconded by Mo

Old Business:

1. Recreational area improvements update –

Chris Merritt reported: Some “punch list” items remain – (1) 8-10 roof panels on north shelter are not installed as the panels have not arrived yet; (2) The south shelter also is not completed; (3) Some cupolas also not done, and Chris continues to negotiate with the project manager of the GC on this. (4) The kiosk is completely done. [Rich moves and Susanne seconds that the Kiosk portion of the pending billing be paid ($4,638), to show good faith - Approved.] Bosgraaf, who is installing the buildings, has billed us, and has been paid for the percentage of what they have completed. (5) Fencing – the anti-ram system needs to be cleaned up (and touched up); this bill is not paid yet. (6) A portion of the playground fencing came in (but not to specifications), so it has been sent back. It is expected to be another two weeks before the replacement fencing even ships. (7) When the “kid timbers” were installed, they were not placed in a “level” enough fashion, and, therefore, a “repair” is necessary (pull mulch away and level “kid timbers”, and replace mulch). This is estimated to be about an $8-10K cost. Chris will ask the GC, Bosgraaf, to do this, and even with these unforeseen additional costs, we can remain within the project budget. [Moved by Susanne, seconded by Fred. Up to $10K. Approved.] (8) A final item involves the safety standard for the benches. Our safety consultant has informed us that no part of a bench can be within 6 feet of the fence. [It’s a potential climbing hazard.] Six of the seven benches do not comply with this standard, but they are concreted in place now. [Moving them will probably cost about as much as the installation, and collective recollection was that the installation was approximately $800 per bench.] Since there is a question with the safety consultant, however, between “recommendations” and “suggestions”, Chris will follow-up and get more information from the safety consultant before the Board makes a decision.

New Business:

1. Biff reported the receipt of an email from the Deputy Sheriff regarding his proposed visit to the neighborhood. It was decided that he would wait for the recreational area to be “done”. The Board discussed ordering port-o-lets for that event, but concluded they were unnecessary, given the length of the event and the proximity of participants to their homes. The Deputy is thinking of late July 21^st, 10am-1pm. Biff will respond positively to this idea.

Committee reports:

Landscape Committee: A bill has been received for the fountain for $100 – apparently ants were in the timer. It was cleaned out, and then stopped again, and the timer was replaced. All is working well now. The submitted bill was approved for payment.

Street Light Committee: Bids were received for changing out the lights near the tennis courts - $450 per month for rental costs (electricity & equipment) – 18 poles and 18 lights - $588.68 (installation). This bill was submitted but not approved – Rich will do some research to insure that these are lights for which the Board is responsible, as opposed to lights which fall within the responsibility of that homeowner’s association.

Public Comments: There were no public comments which required discussion.

The next meeting was scheduled for Wednesday, September 12, 2007 (second Wednesday of the month when possible), and at the same location.

Biff adjourned the meeting at 6:07pm.

Submission of final version - by Bob Hicks – 7/23/07

Feather Sound Community Services District, Inc.

May 9th, 2007

The meeting was called to order at 4:15pm, Wednesday, May 9, 2007, at the Feather Cove Clubhouse.

Present were Board members Biff Baker, Rich Pettit, Susanne Hebert, Pat Moriarty and Bob Hicks, and guest Chris Merritt. Board members Mo Barnum and Fred Petty were absent.

Secretary’s report – The Minutes of the previous meeting (April 4, 2007) were approved without change (moved by Susanne & seconded by Pat).

Minutes for the Emergency Board meeting, which occurred electronically, and which approved the District’s 2008 FY Budget have not yet been completed. The Secretary will undertake that task and forward draft Minutes to the Board.

Treasurer’s report –

1. Rich reported on the Budget Presentation which was made yesterday to the Board of County Commissioners. Board members Rich & Fred attended. The District’s Budget (as approved per the emergency Board meeting) was presented. Previous presenters at the meeting had to defend questions concerning the level of their budgets, and even the very existence of their organizations. Our presentation, which incorporated a 10% reduction in the millage rate, and included other reductions in expenses, was greeted more favorably. If that reduction were approved, the District’s reserves held by the County would still increase next year by approximately $65K (to about $175K in total).

2. The reduced millage rate was then approved by the Board – moved by Rich & seconded by Susanne. As a result, The Feather Sound Taxing District’s millage rate for 2008 will be .9 instead of 1.0 as in previous years. It was estimated that this approved reduction would result in a reduction of funds (for the District’s use), of approximately $36K for the upcoming fiscal year.

3. There was further discussion about the purpose of our reserves (additional recreation area improvements and disaster relief), and whether our reserves were adequate. Questions about the availability (and advisability) of insurance to cover losses were also discussed. Further research is necessary.

4. A copy of the budget (previously sent to us via email) was distributed.

5. Rich then reported on the “Field Audit Exit Meeting” with the County Auditors – 6 formal recommendations were made, based on a previous meeting’s questions. Written recommendations, in the form of a report, are still to come from them (this might not arrive for a couple of months).

6. Rich distributed an outline for a “Policies and Procedures Manual”, a topic which resulted from the Field Audit.

7. Rich presented a Cash Flow report for the 2007 fiscal year, showing new actual numbers through April, 2007 and modified projected numbers through September, 2007.

8. Requests for reimbursement to non-Board member Chris Merritt [to Tom’s Sod for 1600 sq. ft. of Bahia; for visqueen, tape, sunscreen, nametags and pouches] ($829.14); Board member Pat Moriarty ($130.98), Board member Susanne Hebert ($48.73) and various other “build day” participants [all in connection with expenses directly related to the recreation area improvements build day activity] were approved (moved by Susanne & seconded by Pat).

9. Rich requested funds for additional postage $82. – approved as with other reimbursements.

10. The Treasurer’s Report was unanimously approved (moved by Susanne & seconded by Pat).

New Business:

The proposal to request reduction in MSTU millage rate – moved and approved during the Treasurer’s Report. This rate change will take effect with the next property tax assessment.

Old Business:

1. Recreational area improvements update –

Pavers/Bricks – Rich reported that various people (and companies) made “in-kind” donations for the “build out” and letters will be sent out to acknowledge those contributions. The list will be reviewed, and a final list proposed. A June 15^th deadline for this set of pavers was established.

Regarding PBS&J – There is a minor dispute over their recent billing which included time charged to correct mistakes made by their employees. Biff will send a letter, making payment less the disputed amount.

Rich showed the article in the last issue of the Feather Sound News about the build-out and grand opening.

Chris Merritt reported – Roofs for the pavilions are going on, but later than expected. The stone work is also taking longer than expected. The anti-ram system is having installation problems due to the water table being higher than 5 foot holes which must be dug. The permanent fence still will hopefully be concluded by the end of May. A revised, updated budget for the playground project was distributed. A final walk through & inspection will conclude the final “punch list” by the end of May. An extensive safety audit came out, and the report needs to be thoroughly reviewed. [In that regard, the safety inspector said the facility was the “Safest new playground [he’d] ever inspected”]. Once all this is done, a Certificate of compliance will be issued. There was discussion of the planned future phase of a “Friends of the Park” committee, which would liaison with the Board’s playground representative. Various practical issues, such as the “reservations” policy for the pavilions, grill usage, trash for reservation usage, the use of inflatables (such as helium balloons), the number of permissible events in a day, the hours of use, audio levels, and other topics were mentioned as areas of responsibility for the “friends” group. Chris indicated that the County has its own policies about such topics. Finally, a shovel brought by one of the volunteers was lost, and will need to be replaced (approx. $20), and we have some “lost and found” items from the build day (these will b noted on the District’s website).

Committee reports:

Landscape Committee: No report.

Street Light Committee: No report.

Public Comments: There were no public comments which required discussion.

The next meeting was scheduled for Wednesday, June 6, 2007 (second Wednesday of the month when possible), and at the same location.

Biff adjourned the meeting at 5:58pm.

Submission of final version - by Bob Hicks – 5/29/07

Feather Sound Community Services District, Inc.

April 4th, 2007

The meeting was called to order at 4:02pm, Wednesday, April 4, 2007, at the Feather Cove Clubhouse.

Present were Board members Biff Baker, Mo Barnum, Rich Pettit, Susanne Hebert, Fred Petty, Pat Moriarty and Bob Hicks, and guest Chris Merritt.

Secretary’s report – The Minutes of the previous meeting (March 7, 2007) were approved without change (moved by Fred & seconded by Mo).

Treasurer’s report –

Biff and Rich had met with County Auditors since our last meeting, and the auditors had various questions: (1) Regarding our street lighting policy, they wanted to know how we document light outages and how we respond to questions and comments by residents. They also had questions about financial controls over lighting cost issues. These questions and concerns were answered. (2) The auditors wanted copies of insurance policies for this year and last year (our certificate of proof of insurance was provided to them). (3) The auditors inquired about the grant application process and the extent of our documentation – copies were provided. (4) They inquired about how we handled the process of evaluating and accepting “bids” for work, and they indicated that they wanted more documentation in the Board’s minutes regarding the mechanism of any such bid process. They specifically wanted additional information regarding bids for the playground equipment (which we will provide). (5) They indicated that they had received a copy of our proposed Conflict of Interest Policy and thought it was comprehensive.