May 12th, 2010

Chairman Cohrs called to order at 4:10pm.  All Board members were in attendance.  No agenda was distributed.

Secretary’s Report:

The minutes of the 4/14/10 Meeting were approved – [Moved by Pat, seconded by Susanne.]

Treasurer’s Report:

Rich distributed the latest Cash Flow Projection, with actual numbers through April, 2010.  There was discussion about the CD due to mature in early June.  It is now earning 2.5%, and the best new alternatives are a 5 year term for only 2.25%, or a 1 year term earning 1.25%.  This compares to our Money Market account which earns about 1%.  Since the MM rate was almost equivalent to a 1 year CD, it was decided to rollover the CD into our MM account and wait to see what our needs dictate.  [This was agreed by consensus.]  It was also decided that if the Board did not meet by the time of next CD’s maturity (7/22), we would adopt the same strategy.  The Treasurer’s report was approved.  [Moved by Susanne; seconded by Mo].

Old Business:

Re:  BOARDWALK REPAIRS:  It was reported that the repairs have been completed, and that the anticipated sandblasting is soon to be done; Mo contacted our contractor to determine the additional cost to sandblast the canopy, and indicated that the added cost would be $300.  That amount was within the previous authorization, and Mo was re-authorized to have it accomplished.  Mo also agreed to follow-up and have any boards replaced that the sandblasting reveals; Eddy will do the painting.

RE:  GATE REPAIRS – The mesh is now removed, and there are “warning” signs on both sides of the gate.  It is deemed “fixed”.

RE:  2010-2011 Budget & Capital Projects – Denis and Fred went to the scheduled meeting, and had a short time in front of the Commissioners.  In general, there were positive comments, and although the Commissioners indicated that they anticipated less revenue due to less value on the property; they generally felt that our desire to “improve the neighborhood” was laudable.

RE:  The injury in the park – Again, there was no new information available.

New Business:

1.  Denis received notification today that the drinking fountain is leaking water – Fred has a plumber coming out tomorrow.

2.  Fred contacted the county about possible trash pick-up them.  Fred says that, since the county doesn’t have a park nearby (Sawgrass is the closest), they couldn’t help us.  They suggested that we hire day labor.

3.  Rich reported that our water bill shows decreasing consumption (related to the park area), and there was speculation as to why.  There was also concern expressed over the health of the trees.  Per Susanne, Omni Irrigation knows about all this, and will service (and will bill us) when called.  Susanne will give their number to Denis, and he will follow-up.  Per Mo, much of this work is already a part of BeMac’s contract.  It was agreed that we should review the tasks in detail, to be sure we know who’s doing what, and how all the equipment, switches, levers, etc. work.  Mo is taking the lead on this.  After they confirm what they’re doing, we can ask specific questions about particular aspects of the work:   Examples are fertilizing requirements and watering responsibilities.  But, per Susanne, Omni is really a sub-contractor of BeMac.  Mo will follow up with BeMac.

4.  There was follow-up regarding the County’s desire that we ask for “new” contracts every year for our long-time service providers.  It is the general consensus that this would invite price increases.  As a result, Mo got bids from competitors (based on BeMac’s scope of work) of $5,310 and $6,130.  These amounts compare to $5,700 from BeMac.  [There is also the issue of who picks up the trash.]  All of this remains under review, pending the receipt of more information.

5.  There was a report regarding a possible switch of our legal notice publication to Gulf Coast Business Review.  The consensus of the Board was to stick with St. Pete Times.

6.  It was reported that some trees need trimming, and that the homeowners’ association involved wouldn’t take ownership of them.  About 6 trees are involved, and Susanne agreed to contact Phil’s tree service (who did previous trimming at a good price per tree).

Committee Reports:

1.  Landscape – The Board is considering a “special” budget to obtain some new plantings, if BeMac isn’t going to be involved.

2.  Street Lighting – No problems reported.

3.  Friends of the Park – A member of the neighborhood was suggested as a prospect to take on this responsibility.  The Board is taking this idea under consideration.

There were No Public Comments.

The meeting was adjourned at 4:58pm.  [Moved by Mo, seconded by Susanne].  The Next Meeting was scheduled for July 14^th at 4:00pm.

Respectfully submitted by Robert B. Hicks

April 14th, 2010

Chairman Cohrs called to order at 4:08pm.  All Board members were in attendance, except Susanne.  An agenda was distributed.

Secretary’s Report:

The minutes of the 3/17/10 Meeting were approved – [Moved by Fred, seconded by Mo.]

Treasurer’s Report:

Rich distributed the latest Cash Flow Projection, with actual numbers through March, 2010.  The deposit to Eddie (for work on the boardwalk - about $2.5K) was noted.  It was also noted that utility costs were higher, probably based on more sunlight due to the institution daylight savings time.  A page on our bank funds was included in the Treasurer’s packet, and it was noted that one CD was due to renew in April, and two more CDs were due to renew in June.  There was some discussion over options, and a possible rate improvement with the now-separate CDs.  There was a motion to transfer the about-to-renew (April) CD into our Synovus Bank money market account with further to occur at our next meeting.  This motion was approved.  [Moved by Denis; seconded by Fred.]

Rich reported that Denis had sent a letter to the County and had filed our annual report with the state of Florida.  The Treasurer’s report was approved.  [Moved by Pat; seconded by Mo.].

Old Business:  [This was taken “out of order”.]

RE:  Boardwalk repairs - Several Board members had walked Eddie’s repairs.  They reported that no screws are now above the board levels.  Eddie was been paid in full for these repairs.  It was agreed that the authorized sandblasting should now be done.  Denis had tried to find an alternative company (for the sandblasting), but could not find anyone who was interested in doing the project (regardless of price).  Bayside Sandblasting had submitted a bid, which had been previously approved, but did not include sandblasting the canopy.  Mo agreed to re-contact them to see if they would include that in their price.  Mo agreed to coordinate with Eddy so the staining would quickly follow the sandblasting.

RE:  GATE REPAIRS – There was lots of discussion on how to “fix” the gate so no swinging can happen, but no effective solutions were presented.  Denis agreed to re-contact the company who repaired the gate to ask for an adjustment to the bill since the wire didn’t work as expected; plus, he will ask for a breakdown of the bill’s specifics.  [Denis has already prepared a letter notifying them of the problem – the newly-installed wire grate became a hazard because of how it was installed.]

RE:  2010-2011 Budget & Capital Projects - Some initial costs are being gathered for the bike path project, but we probably don’t yet have enough data to reasonably request (and justify) a millage increase.  Denis reported his visit to a neighborhood homeowners association (Vizcaya) annual meeting, and when he brought up the bike path idea, it was very favorably received.  Denis has met with an engineering firm, made an additional request from Fred Bullard, and will go to the County courthouse to try to get copies of the initial plans for the neighborhood.  Fred’s present recollection is that there is plenty of room (in terms of the County’s easement) to do a “standard” 8’ wide bike path.  Denis “drove” the neighborhood with an engineering firm (there is some encroachment by a few homeowners and some light poles would have to be moved; but very little site grading required) and the first quoted price was pretty high.  There will be some initial costs connected with further research – plan copies, etc.  A motion was approved to authorize such costs, up to $3K.  [Fred moves; Rich seconds]  Also mentioned at the Vizcaya meeting was a dog park.  Denis said that he will indicate to the County (during the budget process) that we have some major capital projects in mind, and that we will be having greater money needs in the next year or two.

RE:  The injury in the park – There was no new information available.

New Business:

1.  Mo asked if we can arrange for trash pick-up (in the mangroves as well as the public areas), at least once per month.  Someone wondered if this could be the County’s responsibility?  Fred agreed to call the head of the County’s park service to see who could (or would) do the clean-up, and whether there would be a cost to us.

2.  There was a question about how to address the County’s desire that we ask for “new” contracts every year for our long-time service providers.  It is the general consensus that this would invite price increases.  With BeMac, for example, who does our landscaping (at $5,700 per month), under the present contract, we have to let them know 30 days prior to expiration that we’re renewing.  It was suggested that we take their “scope of work” and (at least) ask what the cost of that scope of work might be from an alternative company (or companies) – Mo agreed to accomplish this, just to see if BeMac is ‘in the ballpark’ in terms of price.  A second example is the maintenance of the fountain – we have had difficulty with this in terms of even finding someone else to do the work.  The present contract costs $80 every three months, and this was deemed “too minimal” to worry about.  A third example was water management services for the ponds, presently provided by American Ecosystems.  Their charge is $85 per month, and this was also deemed “minimal”.  Florida Power is our last “contract”, and it was noted that we already hired a consultant and got this contract reduced.  There was a question as to whether or not water provided by Pinellas County is a “contract”.

Committee Reports:

1.  Landscape – There was no new report.  No report.

2.  Street Lighting – There was no new report.  No report.

3.  Friends of the Park – Pat reported that she had tried to reach Chris Merritt to see if Chris had any names which we could use to institute the “friends” group.

There were No Public Comments.

The meeting was adjourned at 5:30pm.

The Next Meeting was scheduled for May 12th at 4:00pm (which is the day after the County’s Budget meeting)

Respectfully submitted by Robert B. Hicks

March 17th, 2010

Chairman Cohrs called the meeting to order at 4:05pm.  All Board members were in attendance except Susanne, who was in Tallahassee.  An agenda was distributed.

Secretary’s Report:

There was a correction noted in the February 17, 2010 minutes:  the 990 tax form had been manually filed, as opposed to having been electronically filed.  After this correction was made, Pat moved that the minutes be approved.  Mo seconded the motion, and the minutes were unanimously approved.

Treasurer’s Report:

Rich distributed the latest Cash Flow Projection, showing actual figures through February and projected figures through year-end.  A few recently-paid bills were noted.  Rich indicated that the annual report was due to be filed with the State of Florida, and he suggested that Denis become the Registered Agent.  Denis agreed.  The repair bill for the fencing gate (plus the addition of some grating) was noted at $580.  There was next a motion to approve the bill for the lighting repairs in the median.  [Moved by Fred; seconded by Pat, and approved.]  The cost to service the water fountains was noted at $240.  It was reported that Denis and Rich had met with Barry Lupiani (a Budget Liaison Officer with the County).  The County had sent out guidelines indicating that they would permit no increase in the newly-reduced millage rate [.562].  They further indicated that we should plan on an approximate 12% decrease in revenue based on lowered property values.  They advised that the new budget should be within those guidelines.  In other words, for the upcoming year, there would be approximately $135K revenues from tax collections.  The Budget proposal was then distributed, in the form which had been emailed to Mr. Lupiani the previous Friday.  A cover letter and an organizational chart had been included, and Denis stated that he would email copies of that letter to the Board.  Rich then distributed a second sheet showing a 5 year cash-flow projection which assumed no millage rate increase for the five year period.  This projection would exhaust all our reserves within the five year period.  Fred noted that June 30th is the date on which the County’s tax assessor will actually publish adjusted property values, so no final figures for the purpose of determining actual revenues based on the millage rate will be available until then.  The Treasurer’s Report was approved.  [Mo moved and Pat seconded.]

New Business:

1.  Susanne had wanted clarification that approval had been previously given to fertilize the ten trees around the pond at $40 each.  This was confirmed to have been approved, and Bob agreed to report that to Susanne.

2.  There was a discussion of possible Capital Projects which the Board might seek to promote.  A Bike and Walking Path around the entire neighborhood was proposed.  Concrete was suggested instead of asphalt, for durability, although concrete would cost 25-35% more when constructed.  Cost estimates ranged between $300 & 400K to complete.  Denis reported that he had asked Fred Bullard to search his old records in an attempt to find the original engineering plans for Feather Sound Drive, thereby (possibly) saving the cost of new plans.  It was asked whether grant money might be available to help subsidize the cost, and also whether or not the Pinellas Trail “authority” might have any money or expertise that could be valuable in researching this project.  There was discussion about how to best “poll” the residents about their interest in this idea.  Denis agreed to put together a survey document, and distribute it to the Board for their review.  Fred Petty indicated that their might be a statutory alternative which permits a non-ad valorum tax (which would enable the District’s taxpayers to pay a flat amount for a year or two).  It was noted that the average home in the FS neighborhood has less than $100 per year earmarked for projects in the neighborhood.  A second Capital Project was a racketball court.  This would be very low maintenance and would not require a big “footprint.  Denis estimated that this would cost approximately $50K.  A location near the basketball court seemed most likely.  A third Capital Project was a Dog Park.  In addition, there was brief discussion about the area around the “lake” (i.e. the “borrow pit”).  It was suggested that a canoe launch be provided, and someone indicated that the County had expressed an interest in this already.  The last idea was to try to find a neighborhood planner to advise us on neighborhood improvements.  There will be more input on Capital Projects at future meetings.

Old Business:

1.  Regarding:  Sand blasting/Boardwalk repairs – It could not be confirmed whether this work was “in progress”.  It was deferred for confirmation.

2.  Fred reported on the recent water fountain repairs in detail.  Four companies had been contacted, but none in the county fountains which Fred found actually use cooled water.  It would cost about $10K to replace (if and when we need to do that) both fountains without cold water.  If cold water was provided, there would be $4K in additional cost.  Fred reported that both fountains were working now, but that he had turned off the electricity, so the water is not being cooled.  It was suggested that $10K be ear-marked in our reserves for eventual replacement purposes.

3.  Regarding the injury to a child in the recreation area, Denis reported that he’s heard nothing further from the child’s parents’ law firm, or from the insurance company.  The gate repairs are complete, as previously noted.  Possible text for a sign to be placed on the gate to discourage the behavior which is suspected of causing the gate to break in the first place was discussed.

Committee Reports:

1.  Landscape – There was no new report.

2.  Street Lighting – There was no new report.

3.  Friends of the Park – There was no new report.

There were No Public Comments.  [A tour of the community, especially the park, took place after the meeting.]

The meeting was adjourned at 5:18pm. [Mo moved, and Bob seconded.]

The Next Meeting was scheduled for April 14th at 4:00pm.

Respectfully submitted by Robert B. Hicks

February 17th, 2010

Chairman Cohrs called the meeting to order at 4:06pm.  All Board members were in attendance except Fred Petty, who arrived later in the meeting.  This was the first meeting held at the Feather Sound Country Club.  Andy Crowe, the Club’s General Manager was also in attendance as a guest.  An agenda was distributed.

Secretary’s Report:

Mo moved to approve the minutes of the January 2010 meeting as written; Susanne seconded, and the minutes were approved.

Treasurer’s Report:

Rich reported that the District’s Tax Return Form 990 had been filed in a timely fashion.  This action was officially approved (Susanne moved; Pat seconded) Rich had previously distributed (via email) the Auditor’s report of Financial Statements, for the Board’s reference only.  Rich distributed his usual Cash Flow Report, showing actual figures through January 2010 and projected numbers through Y-E 9/2010.  The Treasurer’s report was approved (Susanne moved; Pat seconded).

New Business:

1.  There had been an injury in the Recreation Area, and the entry gate needed repairs.  Denis reported first – he indicated that an email had been received by him after our last meeting, and that a 3-4 year old girl had been injured when the entry gate “fell on her” – the email indicated that the resulting injury was “somewhat serious”.  Apparently the child had been taken to the hospital and then released (Denis thought she might have stayed in the hospital one night).  Denis further reported that, due to concern over the child’s well-being, he had left a phone message with the parents trying to find out about the girl’s status.  No return call was received by Denis.  Soon thereafter, Denis reported the incident to our insurance company, and he also spoke with the County’s risk management department.  The insurance company was scheduled to view the area today (the day of this meeting).  Denis indicated that he took some photos shortly after the incident (these photos apparently showed the entry gate lashed up against fence; hinges still broken).  It was reported that the old hinges had been removed, and new ”special” hinges have been ordered as replacements.  It has also been recommended that wire mesh be inserted in the slots in the gate so people can no longer stand on the gate and swing on it.  [There was speculation that this type of conduct (by person or persons unknown) is the likely cause of the gate’s failure.]  Denis finally reported that the Board has received a initial letter from the attorney for the parents, and that he was providing a written response.  There was additional discussion about the recent history regarding the status of the gate (such as, when the hinge (or hinges) might have been broken; whether or not there had been a repair using rope, and if so, when that had occurred).  Susanne reported that the fence company (USA) originally had installed 2 hinges, but when the gate had previously broken, they had re-installed 4 hinges.  The broken (but removed) hinges have been retained, and the new hinges were scheduled to be installed this week.  It was the consensus of the Board that there was no reason (at this point) to report the incident to the insurance carrier of our D&O policy.

2.  The recent fish kill – It was reported that residents were pretty much taking care of their own ponds, but then the “community” pond near the entrance to Feather Sound on Ulmerton Road, and its connected streams throughout the neighborhood ended up with dead fish.  Sunshine Landscapers will be contacted to clean up, and it was anticipated that this would be done at minimal cost.

3.  Denis Introduced Andy Crowe, the General Manager for FSCC (and our host for this meeting).  Denis indicated that the Club had some beautification plans in process, and Andy reported on some of the details:  There had been discussion regarding turf grass reduction, and contact with Southwest Florida Water Management District led to contact with the Tampa Bay Estuary Program (which has a sea grass recovery project).  They (the combined organizations – and maybe the City of Largo) are trying to clean up any discharge from water treatment facilities in the bay.  An additional part of this project is the contemplated removal of Brazilian pepper trees (and other “invasive” plant species) along the north side of Feather Sound Drive (immediately to the west of the Audubon Complex).  This is not yet “permitted”, but it is estimated that the completion time will be sometime this fall.  The pepper trees will be removed, and a “tidal” environment will be created, resulting in salt water flowing in, and thereby preventing their reoccurrence.  Andy agreed to act as liaison with Tampa Bay Estuary people to initiate any potential coordinating efforts involving the Taxing District.  There are also plans to start to replace cedar trees with oak trees on the areas surrounding the golf course.  [In this regard, Susanne suggested that “live” oaks be planted rather than other less-hardy oak varieties.]  Andy indicated that the Club wished to “mirror” the kind of landscaping which BeMac is now doing just outside the Club entrance.  Finally, Andy expressed the Club’s desire to see the Ulmerton Road entry sign updated and re-done, including any appropriate re-landscaping and new construction to the sign’s foundation.  The Club would also like this new signage to mention the Club, as well as identify the neighborhood.  There was general agreement by the Board as to the need for updated signage, but no conclusion was reached as to how the costs might be allocated.  This topic will be re-considered in the near future.

4.  There was general discussion regarding the need to start preparing our upcoming Budget.  In general, the County is cutting about 15% across the board.  They have suggested that we submit a budget at the current millage rate, with an estimated 12% decrease in tax value.  A submission to a County budget liaison is due by March 12^th, and this then is passed on the County administrator.  There was discussion about possible near-term and long-term projects.  Suggestions included a dog park; a hiking/biking trail; a tennis court; a nature walk; better (and consistent) signage at both ends of the neighborhood (on Ulmerton Road); and re—landscaping of the median at first right just after the main entrance median (re-landscape/trees).  These ideas, and others to be added later, were intended to enhance the value of the neighborhood as a whole.

5.  Fred then reported that the person who had been repairing the water fountains at the park recommended that they should be removed and replaced.  They could be replaced with non-cooling units.  Fred will continue to investigate alternatives – including outright replacement; removing the cooling equipment but keeping the present units; and repairs, and will provide cost estimates for each alternative.

Old Business:

1.  Regarding:  Sand blasting/Boardwalk repairs – Eddy does have the check to purchase the boards for the damaged wood replacement.  This is a three phase project (approx. $25K) – sandblasting; replace damaged boards; re-staining.  We had set up separate financial approval levels for these projects because of their “separateness” in timing and content.  A Motion to increase the “final” price to $6,500 was approved [Susanne moved; Pat seconded].  Denis agreed to verify the information on the Bayside bid, and then will move forward with them, if all information is correct.

Committee Reports:

1.  Landscape – Mo reported that she talked to BeMac about trimming certain palm trees – the particular homeowner’s association had refused to do it.  Denis agreed to send them a letter indicating that although we were undertaking the trimming on this occasion, the District wouldn’t take future responsibility to do it when next needed.

2.  Street Lighting – Mo had contacted the median lights people, and although they had given her a “two week” time frame, they, in fact, had made necessary repairs within two days.

3.  Friends of the Park – None

There were No Public Comments.

Denis indicated that prior to the next meeting, the Board would “tour the community” for 15 minutes.  The next meeting was scheduled for March 17^th, again at Feather Sound Country Club.  We will now generally plan to meet on the “second” Wednesday of each Month”.

The meeting was adjourned 6:01pm [Moved by Susanne, seconded by Fred.].

Respectfully submitted by Robert B. Hicks

January 13th, 2010

At the appointed meeting time, returning Board members Hebert, Moriarty, Pettit, Hicks and Petty were present.  New appointee Barnum was also present.  Biff Baker, retiring Board member, was in attendance as a guest.  The confirmed identity of Biff Baker’s replacement was unknown at this time.

Fred Petty (as Vice-Chair) called the meeting to order at 4:05pm.

The Board’s “Proclamation” to Biff Baker, which had been written by Rich Pettit and signed by each Board member, was read aloud and presented to Biff.

Prior to consideration of any Agenda items, the Board took up the issue of naming a new Chairman to replace Biff Baker.  In succession, the names of Fred Petty, Mo Barnum, Susan Hebert and Pat Moriarty were offered for nomination, but each declined to serve as Chairman.  The consensus of the Board was that Rich Pettit and Bob Hicks should continue in their respective positions as Treasurer and Secretary.  It was then confirmed that Feather Sound resident Denis Cohrs had been named by Commissioner Morroni as Biff’s replacement.  Cohrs arrived at the meeting at that point, and a discussion ensued regarding the duties of the Chairman, and whether or not the position should rotate each year.  Mo then nominated Denis, Rich seconded the Motion, and the motion carried unanimously.   Fred was nominated as Vice-Chair (moved by Susanne; seconded by Mo) and this Motion was approved unanimously.  Rich and Bob were re-appointed as Treasurer and Secretary respectively.

An agenda, prepared by Rich, was then distributed.

New “conflict of interest” forms were distributed and signed.  Biff reminded the Board that some playground equipment had been stored (without charge, as the normal “rent” for such equipment was as nominal as $10 per month) at his place of business.  The Board decided to leave the equipment there (at least on a short-term basis).  In the same context, Rich re-stated his position at Synovus Bank and noted that FSCSD funds are on deposit at that bank.  This had not been deemed a “conflict” under the Board’s COI policy, and the Board reaffirmed (by consensus) this conclusion.

New contact information forms were distributed and filled out and returned to Rich.  He agreed to circulate a final draft of the data for possible editing.

Secretary’s Report –

The Minutes from the 11/18/09 Meeting were approved.  Approval moved by Fred and seconded by Susanne.

Treasurer’s Report –

 Rich distributed his usual Cash Flow report with Actual figures through 12/09, and projected figures through September 2010 (Y-E).  Total “reserves” are projected to be approx. $1/2 million.  It was noted that Biff needed to be removed as a signer on both bank accounts (which can be done without signing new signature cards).  It was felt that there was no need to add Denis as an additional signatory.  Discussion ensued regarding some specific entry details on the Cash Flow page, mostly in response to new-member Cohrs’ questions.  Rich updated the Board on the annual audit (due 3/15/10), and the annual report.  Rich indicated that draft copies would soon be distributed electronically to the Board for review.  Rich noted that the Annual filing with the state of Florida, due by May 1^st, will be filed electronically. A Motion was approved to accept the Treasurer’s Report [Moved by Susanne; seconded by Pat]

New Business:  Eddy’s proposal on the Boardwalk repairs had been submitted to Biff (via email) only this afternoon and its subsequent distribution to the Board (also via email) had not been completed until just prior to the meeting.  In view of past decisions by the Board on boardwalk repairs, $9,800 was approved for board replacement, and the Board also provisionally approved the sandblasting portion of the proposal (if the final figure is less than $5,000) – Biff agreed to follow-up with Eddy on the sandblasting price.  It was noted that Speillir Enterprises – who installed the original boardwalk – had been originally contacted by Biff to do “repairs”, but they had never responded to his request.  [Rich moved and Susanne seconded; Motion approved].

New business:  Rich introduced the “Future Projects – current and long-term planning” topic, and there was input from all Board members.  For example, should we further propose to reduce the millage rate?  Should be propose an expansion of the recreation area, especially involving the newly-donated land which is part of retention pond?  Should we initiate and develop another “long-term” project similar to the Recreation Area?  Should we (in some way) poll the residents to try to determine their ideas and concerns?Should we establish a sub-committee of the Board to deal with Long-Term Planning projects?  It was finally proposed that we add some specific time to the next Board meeting to decide how to proceed on this issue.  Rich noted that he would write an article for the FS News, and that the article would include our tribute to Biff, confirm the new officers, and show the new Facebook group link.

Old Business:  Susanne reported that the tree trimming project is done.  A question was raised about trimming 6-8 palm trees – Mo agreed to talk to the appropriate homeowner’s association to see if they’ll agree to trim them.  As a result of this question, there was some discussion about including palm trees in future tree trimming projects.  This topic will be “held” for future discussion.  Susanne indicated that the tree trimmer suggested some nutrition for 10 oak trees, to be done in March.  Motion was approved to allow Susanne to handle this up to $1,000 – [Denis moved; Fred seconded.]

Biff provided an update on the Recreation area boardwalk – he reported on his conversation with Eddy today, and indicated that although wet weather had held up the project, he planned to proceed this week.  He requested an advance (about $2,500) to purchase some additional materials.  Biff will instruct Eddy to contact Rich to get this “advance”.  A motion to increase the approved amount to $6K as approved.  [Susanne moved; Pat seconded.]  Biff graciously agreed to continue to informally liaison with Eddy on this project.

Biff reported that the gate (at the Recreation Area) is broken again.  Speculation suggested that kids who are too big are swinging on it.  The hinges and the magnetic latch need to be replaced.  USA Fence is the contact company, and Biff will locate their number.  The Board gave Biff the authority to fix the gate, up to $500.

The trash can key and two bulletin board kiosk keys were given to the Secretary for safekeeping.

Biff transferred possession of various FSCSD papers, architectural plans and other documents to Denis for safekeeping.  They will be held in Denis’ office.

Biff then reported on the water fountains:  the dog part is inoperable.  Also, the basketball court fountain isn’t cooling.  At Denis’ request, Fred will follow up on this.

Mo reported that the fountains (not the drinking variety) at the FS entrance were not working.  She agreed to call the maintenance company and discuss options – repair or replace (given their age).

Biff reported that 2 or 3 street lights nearby the country club are “out”.  Mo agreed to follow up on this.

Committee Reports:

Landscape Committee – As previously noted, the tree pruning project is done.  It was also reported by Mo that certain bushes are sticking out over the sidewalks, and trees are hanging down.  It was uncertain whether these were on the Church’s property or not.  Additional information will be obtained by Mo.

Apparently the basketball net needs to be replaced.  A Feather Sound resident contacted the County, whose representative then notified Rich.  In the past, it seems that regular players have hung their own.  Pat suggested that we try to keep track of regular basketball people so that these “regulars” can be contacted when there is a need for help.  Denis indicated that he would replace the net, and we would review how to handle this in the future.  Rich will let the resident know that a new net is forthcoming.

Street Light Committee –Dealt with under Old Business.

Friends of the Park Committee – Rich indicated that we probably need recreation area policies, and a process to deal with issues which periodically arise.  This will be part of Rich’s procedures Manual.  An outline will be sent to Denis (to “catch him up”), and the Board will review this outline at the end of the next meeting.

Public Comments – None.

Next Meeting Date – February 17, 2010, 4:00pm.  The new location was initially proposed to be at Denis’ office, but the Country Club was suggested as a possibility if it could be obtained without charge.  Denis agreed to investigate.  [The choice of the Country Club was later confirmed.]

The meeting was adjourned at 6:10pm.

Respectfully submitted by Robert B. Hicks

November 18th, 2009

The meeting was called to order by Biff Baker at 4:08pm.  All Board members were present except Fred Petty.

Secretary’s Report –

The Minutes from the 09/09/09 Meeting were approved.  Approval moved by Susanne; seconded by Pat.

Treasurer’s Report –

Rich distributed his usual Cash Flow report through September 2009 Y-E.  Total “reserves” are approx. ¾ million.  He also provided a FY 2010 projection showing October 2009 actual numbers.  This reflected a reduced amount received from the County - $150K vs. $240K.  Utilities were noted to be a little lower for October ($2K reduction in prior bills for Utility Savers discoveries.)  Rich then provided a report of our funds in the banks – it was noted that each bank’s total is slightly over the FDIC $250K limit, but projected payments will bring them both below the level by the time of our next meeting.  Therefore, no specific action to reduce the balances was deemed necessary.  There was brief discussion on the cost for our year-end audit.  Rich confirmed the $2,500 fee, which is with our previous service-provider (and, coincidentally, a Feather Sound resident).  The Board concurred that this was reasonable, and Rich was authorized to return the engagement letter.  Motion approved to again select Jim Attkission as our auditor.  [Moved by Rich, seconded by Susanne.]  Rich then passed out the County’s follow-up to the last Audit by them– included was a new “purchasing policy” draft for our review.  In addition, Rich reported that the County Audit Department has recommended more documentation of policy and procedures.  In response to this recommendation, Rich will coordinate the collection of existing documentation into a manual and draft other documentation where needed.  A Motion was made to approve the “Purchasing Policy” [Moved by Susanne; seconded by Pat.]  A Motion was approved to accept the Treasurer’s Report.  Moved by Susanne; seconded by Pat].  [It was noted that once the “new” 2010 Board was in place, all bank account signature cards should be updated.]

New Business:  Eddy’s proposal on the Boardwalk repairs had been submitted to Biff (via email) only this afternoon and its subsequent distribution to the Board (also via email) had not been completed until just prior to the meeting.  In view of past decisions by the Board on boardwalk repairs, $9,800 was approved for board replacement, and the Board also provisionally approved the sandblasting portion of the proposal (if the final figure is less than $5,000) – Biff agreed to follow-up with Eddy on the sandblasting price.  It was noted that Speillir Enterprises – who installed the original boardwalk – was contacted by Biff to do “repairs”, but they never responded to his request.  [Rich moved and Susanne seconded the approved Motion.].

Old Business:  There was none.

Committee Reports:

Landscape Committee - Susanne presented a new report on tree pruning – 3 bids had been sought and received.  Susanne had counted all the trees and submitted the same proposal to each contractor, in order to get an “apples to apples” comparison as to price.  O’Neil’s price was in excess of $12K.  The other two vendors, Phillip and Mark Michaels both came in under $6K.  Susanne has had previous experience with Phillip, and recommended them (they were the middle bid, but within $100 of the low bidder, with whom there was not previous experience.)  Susanne agreed to move forward with the services (she’ll ask for copy of insurance policy) with Phillip – [A Motion was approved - Moved by Susanne; seconded by Rich.]  There are 119 trees, and the cost is $50 per tree, depending on what is required for each tree.  [Note:  Susanne departed the meeting after her report.]

Street Light Committee – Biff reported that he had tagged one last night and will make an online report tonight.

Friends of the Park Committee – Biff reported that there was a constantly “tripping” GFI outlet which has now been replaced.  Given that repair, the water cooler repairman can now go back to fix dog fountains.  Also, the receipt of the current safety inspection noted, and Biff noted that all items that could be easily fixed would be.  Finally, there was an update on the trash cans and lids – apparently we had never gotten the “keys” to open up the containers to get to the trash receptacles inside – we now have these, so disposal should proceed in an orderly manner.

Public Comments – None

Final business:  Biff Baker informed the Board that he has “not sought reappointment” for 2010.  He has served nobly since 2002, and his long and dedicated service was noted.  Biff’s departure, since he is a resident of the Association, means that we cannot continue to meet regularly at the Feather Cove Association clubhouse.  After the January meeting, which Biff will attend, we will need to locate a new meeting place.  In addition, Alicia McCauley announced that she will not serve for a second year.  She was also thanked for her time of service.

Next Meeting Date – January 13, 2010, Feather Cove Association clubhouse, at 4:00pm.

The meeting was adjourned at 5:30pm.

Respectfully submitted by Robert B. Hicks

September 9th, 2009

The meeting was called to order by Biff Baker at 4:03pm.  All Board members were present, plus guest Bill Davis, of Utility Savers.  The normal Agenda order was modified so our guest would not have to wait.

Bill Davis provided the Board with a written report.  Discussion ensued; questions were asked and answered.  In addition to ½ of the refund amount, Mr. Davis is entitled to ½ of the identified savings for the next 60 months.  Mr. Davis indicated that he would accept a lump sum fee (as opposed to 60 consecutive monthly billings), and he offered a 25% discount for this option.  Rich made a motion to accept this “lump sum payment” proposal, pending verification of credits and changes, and Susanne seconded.  The motion passed.

Secretary’s Report –

There was brief discussion concerning a portion of the June Minutes [6/3/09 meeting].  The Board agreed that the June Minutes as published accurately reflected the discussion of that meeting, and that no factual errors were contained in those Minutes.  Rich’s Motion and Susanne’s 2^nd, the June Minutes were approved without change.

Treasurer’s Report –

Rich distributed a Cash Flow projection over 5 years – there was discussion about labeling a portion of our reserves as a “landscape reserve” (thinking of it in terms of a disaster contingency).  No conclusion was reached.  Some math errors were noted in Cash Flow, and Rich agreed to review and make corrections.  In addition, a packet of materials was distributed, including a letter from Robert LaSala’s office at the County and forecasted computations based on the new millage rate.  This forecast provided data over the next 6 years, and is essentially the same data (from the County) which Rich includes in his Cash Flow projection.  There was brief discussion.  Rich also reported on the status of our bank funds, and there were questions asked and answered.  Finally Rich provided copies of the Monthly Cash Flow reports for the current fiscal year (which ends in a month), and the next (FY2010).  It was noted that the FY2010 report reflected the new reduced millage rate.  These reports were reviewed by the Board.   [The Treasurer’s Report was approved – Susanne moves; Fred seconds.]

New Business:  A copy of the text for the Annual Report to Residents was presented by Rich.  The Board suggested some minor revisions, and this revised version was approved for distribution without motion.

Old Business:  The report and discussion regarding Utility Savers was placed first on the Agenda to save our Guest’s time.  Please see above.

Committee Reports:

Landscape Committee – Susanne reported that she had place a call regarding lawn clippings being blown into the lake.  This problem is now fixed.  Biff report on his follow-up with Eddie Hartwell regarding the caps and powder coating for the recreation area posts.  The caps are completed, but the coating is not yet done; it should be done by the end of September.  The Board discussed the need to visit the site and mark those boards and rails which were candidates for replacing.  Susanne volunteered to coordinate this, with Biff and Pat also participating.  Once done, Eddie can provide us with a “firm” estimate, and we can move forward with the necessary repairs.  It was also reported (by a resident) that the dog part of the drinking fountains were not working.  These repairs are still to accomplish.  There was some discussion about the advisability of find a maintenance-type person who could be put “on retainer” to check and repair these kinds of minor (and recurring) problems.  This is under consideration.  A resident also report that there were spider webs in the trees.  A several hour discussion ensued regarding arachnophobia, the possibly imminent apocalypse, residents with too much time on their hands, and early Halloween decorations.  Finally, there was a question regarding the need/desirability of some tree trimming, and Susanne agreed to follow-up.

Street Light Committee – No report

Friends of the Park Committee – None! 

Public Comments – None!

Some upcoming county meetings regarding the Airco Land Use issues were mentioned.  All were directed to the County’s website:  www.pinellascounty.org – and the reference “Airco Property”.

Next Meeting Date – November 11, 2009, 4:00pm. 

The meeting was adjourned at 5:44pm.

Respectfully submitted by Robert B. Hicks

June 3rd, 2009

The meeting was called to order by Biff Baker at 4:05pm.  All Board members were present, plus guests Mike Schlensker and Eddie Hartwell.  The normal Agenda order was modified so our guests did not have to wait.

1^st Guest:  Mike Schlensker of Feather Sound Alliance.  Mike discussed a platted but unpaved section at the end of Heron Place, called Cambridge Avenue (or the Heron Place extension).  This matter is connected to the 123 acres just west of the canal which is to be eventually developed by Airco and the County.  Mike’s Alliance wanted the county to agree to a “vacation” of their rights in the property.  Five of the 6 “community organizations” which received a letter from the county asking for objections to that vacation had sent “no objection” letters.  [Feather Sound News was the 6^th organization, and “abstained” due to the owner of the News not being a Feather Sound resident.]  Mike indicated that approximately 100’ x 60’ would be deeded to the homeowners (the Owners) to the south.  The County would retain an underground easement (The County apparently is aware of an underground culvert, and possibly electric lines).  Additional discussion of the Airco/County plans revealed that it was estimated that an additional 3,000 cars/day would travel on Ulmerton Road when the Airco/County plans were ultimately finished.  [It was agreed by consensus that the Board send a “no objection” letter back to the County, and Rich agreed to write it – Approved unanimously.]

2^nd Guest:  Eddie Hartwell [Mr. Hartwell has been contracted by the Board on previous occasions in connection with the recreation area.]  He was present to discuss two repair-renovation projects.  First project:  The Board is considering attaching metal post “lids” to prevent water damage to the top of the posts.  There are 64 posts on the site – fabrication, powder coating & installation of the lids would cost approximately $2,240.  It would take about 7 days to get the post covers fabricated and powder coated.  [After discussion of advantages of proceeding with the project - Fred moves, Susanne seconds – approved.]  Second project – In connection with the boardwalk, the Board is considering removal/replacement of stain from walkways and rails plus replacement of damaged boards.  Discussion occurred on how to best remove the old stain and still be environmentally-friendly.  Eddie confirmed that the present stain is water-based.  One idea is to sand-blast the boards and then put on new stain (two coats recommended – Eddie would use siding stain, which is thicker and doesn’t penetrate much).  Per Eddie, some replacement of boards will be probable.  [It was noted that such replacement will be difficult due to the way the boardwalk was originally engineered.]  A second idea was to put new boards over the top of the handrails and floorboards which were already there.  This would eliminate all replacement costs, since the new surfaces would cover the old.

Costs were discussed.  For the first idea, the minimal estimate is approximately $24K, and additional minor work might increase that cost by an additional $4K.  [It was noted that the boardwalk is about 24 years old, so certainly “good value” has been received by the community.]  These costs broke down as follows:  about $7,800 to accomplish the sand-blasting (3 days to sand-blast); unknown cost for replacement of boards (since only a detailed inspection will determine how many boards need replacement); then it would take about 5 days to stain.  It was noted that no toxins would result from the sand-blasting process.  Eddie indicated that about 7 days lead time were needed once it was determined how many boards needed replacement.  Eddie estimated that the sand-blasting/replacement/re-stain process would result in approximately 7-10 years of additional life for the boardwalk.  [There would be even more added life if an additional re-staining took place down the road.]  The cost for the second idea (to put all new boards on the floor boards and handrails) is approximately $45K.  There was discussion and follow-up questions about both ideas.  The Board decided not to proceed with the $45K project.  Eddie was asked to submit bids on the different aspects (sand-blasting, board replacement, and staining) of the first idea, since these tasks could be separated as to cost and time-frame.  Eddie (and at least one Board member) will visit the boardwalk and determine exactly how many boards need to be replaced.  Once cost estimates are submitted for each aspect of the project, the Board will consider each part (probably via an email meeting) and make approvals for each part.  There will also be an attempt to contact original builders of walkway.

Secretary’s report –

The previous meeting’s minutes were approved.  [Susanne moves; Pat seconds]

Treasurer’s Report –

Rich distributed a Cash Flow chart, showing actual figures through April and May 2009.  Rich noted that $60K had been received from the County in April, as expected.  Rich also provided an estimated cash flow report for FY 2010, showing a reduction of our request of money from the County from $60K to $50K.  The impact of this reduction was a small [-16K] reduction in our reserves.  A longer-range cash flow projection was then distributed, comparing figures for FYs 2010, 2011, 2012, 2013 and 2014.  Originally we had proposed to the County a millage rate reduction from approximately .89+mills to .75mills.  At the presentation to the County Commissioners, Commissioner Morroni indicated that he preferred a reduction that was double the amount proposed.  There was discussion about whether or not to re-consider our proposed reduction, but no motion was forthcoming.  [Susanne moved and Pat seconded approval of the Treasurer’s report. – Approved.]

Old Business –

Biff reported additional contact with the owner of Utility Savers.  He indicated that the count of 183 light poles seemed correct.  He was working on getting in touch with Progress Energy, and also indicated that some savings may be available with our water bill.  A complete report is expected soon.

Committees –

FRIENDS OF THE PARK:

There appears to be regular use of the park, but no organization is yet in place to really spear-head this “group”.

LANDSCAPING:

It was reported that the pet fountain still not working, even though the leak had been fixed.  This is a minor pending project.

STREET LIGHTING:

No report again.

Public Comments - There were none.

The meeting was adjourned at 5:51pm, and the next meeting was scheduled for 9/9/09.

Respectfully submitted by Robert B. Hicks

April 8th, 2009

The meeting was called to order by Biff Baker at 4:08pm.  All Board members were present, except Alicia McCauley, who arrived after the meeting commenced.

Secretary’s report –

Although Bob had modified the Minutes of the January meeting, and had added a note which attempted to explain the re-appointment confusion, there had been difficulty in verifying the receipt of the draft minutes (for both the January and February meetings) by all members of the Board.  Since a quorum of Board members had received both sets, and only minor typographical revisions had been noted, both sets were approved as revised, and Bob was instructed to send out final versions to all.  [For January’s Minutes, approval moved by Fred, seconded by Susanne; for February Minutes, approval moved by Susanne, seconded by Pat.]

Treasurer’s Report –

Rich distributed a copy of the annual report to the state.  This was filed electronically, and paid for with a new debit card from Regions Bank (which we were required to get when we recently opened the accounts there).  Rich also distributed copies of reports on our bank funds, and made a brief explanation.  Rich next distributed a Cash Flow chart, showing actual figures (through 3/09) and projected figures through FYE 9/30/09.  A brief explanation followed, concerning mostly minor entries, including an oddly small water bill for fountain use (possible explanations included recent water restrictions and a possibly broken or mis-timed pump).  Rich also provided an estimated cash flow report for FY 2010.

We did request (as we had previously discussed) for a reduction of funds from the county – from $60k per quarter down to $50k per quarter; a budget draft showed the impact of this reduction of county funds.  We will not be increasing our reserves, but we still will barely deplete what we already have in reserve.  This result will be only minimally impacted by the proposed decrease in millage rate.

Rich then distributed a budget proposal, which will be presented to the County on May 12th, and which confirmed the above discussions.  [Approval of this budget proposal was moved by Bob and seconded by Susanne.]  Rich distributed a draft of the annual report to Feather Sound property owners.  This was briefly reviewed and discussed.  We decided to emphasize the reduction of the millage rate.  It was also decided to delay the mailing of the report until after the proposed budget is ratified by the County Commissioners in May.  [Fred moved and Susanne seconded approval of treasurer’s report.]

Old Business –

The revised contract from Utility Savers was brought up again.  The revised agreement and authorization letter were reviewed and discussed.  All changes which Board members had previously suggested were incorporated, and the contract was signed by Utility Savers and submitted to the Board for approval.  [Rich moved approval and Pat seconded.]

Committees –

FRIENDS OF THE PARK:

It was reported that the playground gate had been accidentally broken during the clean-up of the park by a group of Feather Sound Community Church youth volunteers.  New hinges have been ordered.

The Board also received copies of the playground inspection audit.  A bill for about $300 came with it (this bill had been previously approved).  There was a discussion of various items on the last page of report, which contained only a single “class 1” (the most egregious) category violation.  There was a 10 page written report which was designed to explain the distributed report, but copies had not been made (saving trees!), so it was passed among the Board.  Fred agreed to follow-up with auditor to determine what, exactly, needs attention.  It was agreed that there would be further follow-up at our next meeting, regarding which items have been solved, or compromised, or deemed inconsequential enough to ignore.

As further follow up on FSCC’s effort to clean up the park, they had been reimbursed $159 for supplies, and had purchased a garden hose, which will be retained for future used by the Board.  The Board speculated that this two day clean-up project might become an annual event, for any of several youth groups in the area.

LANDSCAPING:

Susanne agreed to make some phone calls regarding a deteriorating condition of the boardwalk, and possibly needed repairs.  This boardwalk has been in place since the mid-1980’s, about 25 years in all.  We hope to get 3 companies/people to view the boardwalk and suggest what is needed.

STREET LIGHTING:

No Report.

Public Comments - There were none. The meeting was adjourned at 5:40pm. The next meeting was scheduled for Wednesday, June 3, 2009.  The following meeting was tentatively set for August.

Respectfully submitted by Robert B. Hicks

February 25th, 2009

Special Note to these Minutes:  Due to the Board re-appointment confusion which is more fully described in a “Special Note” in the January, 2009 Minutes, immediately after the meeting was called to Order, the Board considered how it should correct January’s Minutes.  This meeting also was conducted “out of order from the agenda” due to the presence of a guest.

The meeting was called to order by Biff Baker at 4:04pm.  All Board members were present, plus Mo Barnum.  The Board discussed how to verify decisions made in the January meeting, and how to correct any errors.  It was unanimously decided to ratify all Board actions taken at the January meeting (all votes had been unanimous).  A new election was held for Vice-President.  Fred Petty was approved [Moved by Susanne; seconded by Pat.]

Secretary’s report –

[In the interest of saving the Guest’s time, the Board departed from the Agenda.]

Bob had agreed to modify the Minutes of the January meeting, explaining the re-appointment confusion, and then distribute the Minutes in final form.

Guest Bill Davis, from Utility Savers, next made a presentation to the Board.  The presentation and discussion last approximately 40 minutes.  Mr. Davis introduced his Utility Savers business.  A copy of his contract had previously been sent to Board members via email.  Questions from the Board included the types of utility “errors” that he had found; whether or not his contract could accommodate a governmental entity such as ours, and how long he had been in business.  Mr. Davis has been in this business since 1993, basically works on his own, although he as a “trainee” on staff, and seemed willing to make some changes to the contract form to more appropriately address the issues with which our organization is confronted.  He agreed to waive the normal start-up fee of $250.  He acknowledged that his previous clients had not included a governmental agency such as ours, he seemed confident that he could find utility savings for us, and he made full explanation of how those savings were calculated and monitored (on a monthly basis).  After he departed, there was additional discussion among Board members about the advisability of engaging his services, and particular contract provisions which the Board felt should be changed.  Rich agreed to re-contact Mr. Davis, review the contractual provisions, and ask for a revised proposal to be submitted.  The Board would then review that new proposal and vote on it.  Further action was tabled until the next meeting.

[Again, in the interest of saving Mo Barnum’s time, the Board departed from the Agenda, and accepted files and books of records involving her past work on the Board.]

Treasurer’s Report –

Rich distributed a Cash Flow chart, showing actual figures (through 1/09) and projected figures through FYE 9/30/09.  A brief explanation followed, as there was not much new news.  We are continuing to build funds in bank accounts and with the County.  $60K from the County, which was received in February, will require us to look for a 3^rd bank so all funds are fully insured under new FDIC rules.

Rich reported on his bank inquiries for safeguarding our CDs.  Intervest Bank had been contacted, but rejected.  Regions Bank was finally accepted and accounts have been opened.  Rich produced a hand-out showing the funds in each of our two banks [Synovus and Regions] and in each account.

Rich reported that our income tax return had been prepared and filed, and that confirmation of its timely receipt by IRS had been received.  Rich also reported that our Audit had been completed and copies were handed out.  It was a “clean audit” with a “good” letter; there were no reported problems.  Rich will file one copy with the County, per their requirement.  The fee was $2,500, which Rich indicated was “extremely reasonable”.  Report to our residents will next be prepared – a preliminary version will be emailed to the Board; it can be voted on at our next meeting.  Rich intends to file our Annual report with the state of Florida, updating information on new Officers.

Rich reported that at 6:00pm today, he and Biff will meet with a County Budget representative.  We have to present our budget request on May 12^th to the County.  Even after last year’s 10% reduction, the County wants all departments to cut their budgets by 20% this year.  Rich suggested that we reduce the mileage rate (from .9 to perhaps .75) and a offer to reduce our monetary request from the County (from $240K to $200K).  Rich and Biff will report the results of this meeting to the Board at our next scheduled meeting.

The Treasurer’s Report was approved  [Susanne Moves; Pat seconds.]

New Business [Noted that New Business was discussed prior to Old Business at this meeting.]

(a) Election of Fred as Vice-President to replace Mo – reported above.

(b) A 2009 copy of the Board’s Conflict of Interest Policy was distributed and reviewed.  All Board members signed it, and Bob agreed again to retain all originals.

(c) Fred reported regarding the families who lived in the recently fire-damaged Feather Sound apartment building..  The Community Church was working with families to help.  Also, an appeal letter which Rich had posted on our website was mentioned.

Old Business –

Committees –

As previously reported above, Mo Barnum gave a short review of matters which she had been handling, and released her records to the Board.  Included were such items as pond upkeep; fountain upkeep; and Florida Progress info.  Mo has been a tireless intermediary with service providers and utilities.  The Board made special note of her long period of contribution.  Thanks, Mo!

Landscaping:  Susanne reported on a landscape issue, and indicated that our trees were coming out as hoped.

Street Lighting:  Biff reported about some lights that were still out.  This was part of the “hand-off” from Mo.  Hew also reported that a new pump motor for one of fountains had been ordered by Mo – not sure if this pump was in place and operating.

Friends of the Park:  Biff reported that the Safety Inspector was going to the park this week for his semi-annual safety inspection.  A report will be provided to the Board.  We pay when he visits (no contract).  There is still a perceived need for a couple of new trash cans.  Susanne will email Chris to get contact information.

The “Feather Sound Alliance”, a community organization which had another article in the Feather Sound News was again brought up.  No one on the Board had any information on it.

Public Comments - There were none.

The meeting was adjourned at 5:56pm.

The next meeting was scheduled for Wednesday, April 8, 2009.

Respectfully submitted by Robert B. Hicks

January 7th, 2009

Special Note to these Minutes:  After the January 7, 2009 meeting was held, the Board discovered that there had been a mix-up in the re-appointments of certain Board members.  Newly-elected Commissioner Bostock had (in fact) appointed new Board member Alicia McCauley.  Retiring Commissioner Stewart, whose position on the Board Ms. Bostock now held, had previously been appointing Mo Barnum, who, thus, had not been re-appointed.  Departing Commissioner Duncan had been appointing Fred Petty, and the replacement Commissioner Brickfield had re-appointed Fred for another year.  Since Mr. Petty had been absent from the January meeting, and although Ms. Barnum had not by-then received her appointment letter (which sometimes arrived late) the Board had erroneously assumed that Mr. Petty had left the Board and that Ms. Barnum was in the process of being re-appointed.  As a result of this mix-up, Mo Barnum was improperly re-elected as Vice-President at this meeting, and she did not have proper authority to move, second and vote on Motions presented during the meeting.   It was decided at the February, 2009 meeting (for which separate Minutes will be prepared), that a new Vice-President would be elected, and that, since all Motions from the January meeting had been passed unanimously, the Board would ratify all its decisions from the January meeting.

The meeting was called to order by Biff Baker at 4:10pm. The Board welcomed new member Alicia McCauley, who was appointed by newly-elected Commissioner Nancy Bostock.  Departing member Fred Petty’s years of service on the Board were duly noted with appreciation.

Secretary’s report –

Although there had been some recent difficulty with the electronic receipt of Minutes, all members reported receiving the draft minutes, and the Minutes were approved [Moved by Mo, seconded by Susanne].

Treasurer’s Report –

Rich distributed a Cash Flow chart, showing actual figures (through 12/08) and projected figures through FYE 9/30/09.  A brief explanation followed, which introduced our new Board member to this form (and others normally provided during the Treasurer’s report). Rich reported that our next budget discussion with the County would probably include a reduction in revenue – he guessed this might be as much as 10%.  This was not viewed as a cause for alarm, since, per FYE figures, we expect to continue to slowly build reserves. Rich reported that our accountant, Jim Atkinson, has nearly completed work on our Annual report, audit and tax return.  Rich has rec’d a draft copy.   Final copies will be forwarded to the Board by Rich when completed.

Rich reported that, in January, a $50K CD was rolled over (we have several CDs, organized into what he described as a CD “ladder”) – The overall goal (as discussed in the last two meetings) is to make sure that our bank deposits fall under the new FDIC insurance limits.  When the next CD soon matures (also $50K), it was proposed that we purchase a CD at another bank.  Rich will choose a bank based on CD rates and (to some extent) convenience.  A Motion was made, and then withdrawn, regarding specific actions which Rich would be authorized to take to fulfill the goal.  After some additional discussion, a Motion was presented which authorized Rich to act as expeditiously as possible, and in whatever way he felt appropriate, to achieve the desired goal:  namely, that all funds under our control would be fully insured under the new FDIC insurance limits.  [Moved by Bob, seconded by Mo – Approved.]

Rich then discussed the possibility of a further utility bill analysis.  A Feather Sound resident had recommended to Rich a company called Utility Savers www.utilitysavers.com.  Rich was going to inquire further, and will ask that a copy of their contract be sent to him for his review.  In addition to this issue, Mo indicated she would re-contact the utility contact person and see if we can get the poles vs. lights discrepancy resolved.  [The present billing shows a different number of lights and poles.]

The Treasurer’s report was approved [Moved by Susanne; seconded by Mo.]

New Business [Noted that New Business was discussed prior to Old Business at this meeting.]

Officers were re-elected to the positions held the previous year.  [Moved by Pat, seconded by Susanne.]  I appeared that all members had received their official notification of their new appointment for 2010.

There was discussion regarding inquiries by a person who was advertising a “fitness boot camp” which utilized the recreation area.  It was concluded that, as per past policy, the park can’t be reserved, and users can’t limit its use by others, but no further involvement by the Board was deemed appropriate.  In a related issue, the person offering the “fitness boot camp” had also placed signs throughout the Feather Sound area.  The proper placement of such signs (and any procedures necessary to obtain permission for their placement) falls within the authority of the County, to which this person was already referred.  Biff agreed to re-contact this individual and re-iterate these policies.

There was brief discussion about a “community organization” called the Feather Sound Alliance, which was recently featured in an article in the Feather Sound News.  None of the Board members had specific knowledge of the organizer of this group.

Old Business –

Regarding recycling by the County, Biff had agreed to follow-up with Fred, but in view of Fred’s departure from the Board, Bill had followed up directly with the County.  They indicated that no such service was contemplated prior to 2010.  No further action was suggested.

Committees –

Landscaping:  Biff reported that inside the playground, south of the climbing rock, one of the “T” bubbler arms has been removed or destroyed, and that water now is spraying out of that hose.  Action to correct will be taken.

Street Lighting:  Mo’s normal report on the utility bill discrepancy was already discussed above.  It was also noted that a couple of “falling” poles needed to be reported.  Mo agreed to follow-up appropriately.

Friends of the Park:  There was no report – Biff indicated that we would try to get Chris to come to a meeting.  It was noted that new mulch had been installed.

Public Comments - There were none.

The meeting was adjourned at 5:40pm.

 The next meeting was scheduled for Wednesday, February 25, 2009.

Respectfully submitted by Robert B. Hicks

November 5th, 2008

After an unavoidable delay, the meeting was called to order by Biff Baker at 4:30pm, Wednesday, November 5, 2008. Present were Board members Biff Baker, Rich Pettit, Maureen Barnum, Pat Moriarty and Bob Hicks.

Secretary’s report –

The Minutes of the previous meeting (September 10, 2008) were approved. [Moved by Mo; seconded by Rich.] It was noted that emails of the draft minutes vs. final minutes had not been received consistently by all Board members, and copies would be re-sent.

Treasurer’s Report –

Rich reported that a “courtesy notice” had been sent from St. Petersburg regarding upcoming hearings (12/18) on area land use.

Rich reported that our accountant, Jim Atkinson, whom the Board had authorized to provide independent auditing services again this year, had sent an engagement letter.

Rich reported that D & O liability insurance renewal statements had been received, and that a new option had been offered, which provided for a 3 year renewal (as opposed to the normal annual renewal). There was a nominal “pre-payment” under this option, but each year’s premium was paid on an annual basis, and this option would save an annual renewal application process and guarantee the annual premium amount for the next three years. Since this renewal covered the Board as a whole, rather than naming (and covering) the specific individual members, the Board authorized this three year renewal.

Rich reported that the insurance renewal for property insurance had been received, in the amount of $1,062. This was close to last year’s premium. [Rich had followed-up on questions from the last meeting regarding the availability of hurricane/wind insurance coverage for damage due to plants, playground, landscaping. No carrier is presently providing this kind of coverage.]

Rich provided an updated Cash Flow report (actual through the F/Y end (Sept.) and projected figures through September 2009. He noted minimal financial activity in October, 2008. Projection showed a slight increase in Y/E balance.

Finally, at the last meeting a suggestion was made regarding changes in our Certificates of Deposit. Since that meeting, Federal changes in the available insurance coverage had reduced any exposure significantly. In addition, there had been some rule changes at Synovus bank which impacted the proposed changes. The maturities for the CDs occur next January, February and April. Therefore, the Board decided to delay any action until its January meeting. Rich expressed confidence that more helpful information should be available to us by that time to allow us to consider the best plan to protect these assets.

The Treasurer’s report was approved [Moved by Pat; seconded by Mo]

Old Business –

Committees –

Landscaping – Mo presented a bill from B-Mac for mulch, totaling $3,850 (entranceway, median) plus another area for $1,155 (playground). Mo agreed to follow-up to make sure we were getting the right mulch for the playground area (this area required specially-engineered mulch, which is not the same as regular landscape mulch). The Board approved the bill to the extent of the median mulch, but decided to delay approval on the playground type mulch until the follow-up was completed. The Board continued to delay on an order of more trash cans.

Street Lighting – Due to confusion over a $12K billing in June, Rich had undertaken a thorough review of the lighting fixtures and poles. He prepared and distributed a “Trend statement”. There was an apparent discrepancy between 79 poles, but 100 fixtures. Fred (who had made an ill- advised decision to skip this meeting) was promptly assigned to do a complete neighborhood “pole poll”. Biff also reported a couple of power pole lights out.

Friends of the Park – Biff reported that he had received only one non-committal email from Chris Merritt and agreed to call her and follow-up. Some paint-related vandalism was noted in the gazebo near the playground. There was discussion of how to engage the energies of local volunteers by utilizing the possibility of community service credits at the local schools.

New Business -

Recyling – Biff agreed to follow-up with Fred.

The status of official notification of new appointments for 2010 was briefly discussed. Biff agreed to follow-up, and it was noted that two commissioners were just newly elected and might not be fully aware of any role in reappointments.

Public Comments -
There were none.

The meeting was adjourned at 5:37pm. The next meeting was scheduled for Wednesday, 1/7/09.

Respectfully submitted by Robert B. Hicks

Sept 10, 2008

The meeting was called to order by Biff Baker at 4:10pm, Wednesday, September 10, 2008, at the Feather Cove Clubhouse. Present were Board members Biff Baker, Rich Pettit, Susanne Hebert, Pat Moriarty, Fred Petty and Bob Hicks.

Secretary’s report –
The Minutes of the previous meeting (June 11, 2008) which were recorded by Biff Baker in Bob Hicks’ absence) were corrected and approved. [Moved by Susanne & seconded by Rich.]

Treasurer’s Report –
Rich provided an updated Cash Flow report (actual through F-Y 8/08, and projected through September, the final month of the current F-Y). Rich reported that we had received the County’s quarterly installment in August. He also included a projection for FY 2009. This showed less money being received from the County, and projected higher utility bills based on reported projected rate increases from Florida Power. As the report projected, next year will be a “break even” year. $60K expenditures were noted for park improvements.

Rich further reported that the annual “Report to Residents” was mailed out over the summer, as promised in last meeting’s minutes. Rich proposed that Jim Atkinson again be hired to provide independent audit services. Indications are that there will be some increase in expenses due to increased FASB accounting profession rules. Mr. Atkinson has provided good quality service in the past, plus he is a Feather Sound resident.

There was discussion about the size of our reserve, and the possibility of a hurricane fund, perhaps funded through insurance. Rich is going to follow-up.

There was discussion regarding the location of the present reserves, and the pros and cons of re-structuring those reserves into deposits of $100K or less, so that the present banking turmoil is less likely to affect those funds. With Synovus bank (which is where those reserves are presently held), its unique structure (35 banks with separate charters), allows their bank(s) to divide the reserves into “packets” of $100K while retaining servicing of all the accounts within one bank. Additional discussion involved possible penalties to cash in early, but these seemed trivial. [Susanne moved & Fred seconded a motion to divide up the CDs to fall so each was below the present $100K insurance limit.] The motion was approved.

The Treasurer’s report was approved [Moved by Pat; seconded by Susanne.]

Old Business: There was none at this meeting.

Committee reports:
Landscape Committee: Biff and Mo reported on their meeting with Pete Yauch, from Pinellas County. They showed him the area SW of existing parking lot – 20 foot strip within utilization agreement with County – which needs some landscaping and removal of the Brazilian pepper trees. They asked if the County could pay for a sidewalk, but later heard that new sidewalks were part of the County’s budget cuts. This sidewalk could be “put in line” for eventual work, but that request could take years. However, as an alternative, the County might be willing to amend the utilization Agreement to allow us access from the lake back to a shell pathway (or perhaps a boardwalk, as opposed to a sidewalk). Then, we could landscape as we wish. The first step would be to attempt to amend the Utilization Agree. (a survey would be required – which might be our only expense if we ended up not doing any landscaping), then we could talk with a landscape architect to get a proposed plan. This project was designated for follow-up.

Street Light Committee: There was no report from the street light committee. Some minor reduction in Florida Progress bill noted, but not significant. A few street lights were noted to be “out”.

As a follow-up to Friends of the Park, Biff reported that he had heard back from Chris last week. She’s going to “get back on it”. A safety inspection from Scott Burton was supposedly routed to us. A loose bolt on one piece of equipment was noted; plus one ride had a piece which had fallen off. Biff agreed to follow up with her via email. There was also a clogged drain due to debris, which Biff cleaned out. It was felt that we needed more trash cans and two more will be ordered. It was noted that there is a need to update the bulletin board. This was designated for follow-up. There was also some discussion about a new campaign for more pavers. This was tabled forward until the end of time.

New Business:
There was none at this meeting.

Public Comments: There were no public comments which required discussion.

The next meeting date is November 5th, and this will be the last meeting of 2008.
The meeting was adjourned at 5:22pm.

Respectfully submitted by Robert B. Hicks

June 11, 2008

Call to order 4:05 p.m.

In attendance: Biff Baker, Mo Barnum, Susanne Hebert, Rich Pettit, Fred Petty. Absent Bob Hicks and Pat Moriarty

Secretary’s Report – motion to approve minutes of April 30, 2008 meeting by Mo, seconded by Susanne, motion approved

Treasurer’s Report – Rich reported:

 Budget presentation was made to Pinellas County May 8, 2008 by Rich and Biff; report consisted of summary of recent activities by FSCSD and future plans; Commissioner Morroni questioned the Board’s reserve funds; response that was given explained our recent reduction in millage rate, uncertainty of future tax receipts due to further city annexation and Amendment 1impact, and further possible plans to improve recreational area.

Cash flow report presented showing actual and projected funds; a check was received from the county for April’s remittance; Rich verified that forthcoming remittances would revert back to electronic funds transfers; projected FY ’08 reserve of $427,787.

Progress Energy bill for street light reflects improvements on Lake Point Drive, Mo is to check on the specific number of “installed” and “removed” lights for accuracy. Executive Center Drive lights still on FSCSD account.

Draft of Annual Report to Residents was presented, Rich asked for any comments or corrections, final draft should go to printing company by 6/18 and mailing to residents by mid-July.

Fred made a motion to approve Treasurer’s report, seconded by Susanne, motion approved.

Landscape Committee – Mo suggested pursuing landscaping and improvement of area along lake south of recreational area; Mo and Biff met with Pete Yauch of Pinellas County and he was checking on possibility of extended side walks in that area. Picnic table in NW shelter has been damaged on top, either stained or burned, but probably OK for now. Mo talked to BeMac and requested raking of mulch in play ground area, new oak planted on playground area along fence.

Street Light Committee – no report

Friends of the Park Committee – met in May and trying to organize volunteers for simple maintenance, updating bulleting board, etc. Chris Merritt to update after summer. The FS Community Church event in April had a good turn out and the rec. area was left in good order after the event.

Next meeting date September 10, 2008 at Feather Cove Clubhouse.

Meeting adjourned at 5:10 p.m.

Submitted by Biff Baker (in Bob Hicks’ absence) 9/10/08

April 9th 2008 

January 16th, 2008

November 14th, 2007

The meeting was called to order by Biff Baker at 4:08pm, Wednesday, November 14, 2007, at the Feather Cove Clubhouse.

Present were Board members Biff Baker, Rich Pettit, Fred Petty, Susanne Hebert, Pat Moriarty, Mo Barnum and Bob Hicks, plus returning guest Mr. Eddie Hartwell of Hartwell Fence South.

The guest opened the meeting:

Mr. Hartwell presented details of his revised proposal for fencing in the recreation area:  6x6” wood square posts (natural color) – 3’ out of the ground and 3’ in the ground (concrete imbedded) with slanted tops to the posts (to prevent sitting and water gathering); nylon marine-quality ¾” diameter rope; two gates (with turnbuckle to enable simple locking); no scratch or cut hazards with rope hardware; removal of old fence; $8,700 written proposal.  Discussion followed regarding black as an alternative color for the rope and the differences between 1” diameter rope vs. ¾” diameter.  Mr. Hartwell agreed to fax us a revised proposal with the above possible revisions, plus additional detail breaking out labor and materials.  The Board considered approving this proposal, including up to a new total (of $10K) to account for the larger rope, a possible color change of the rope, and the elimination of sales tax (which had been erroneously included in the original bid submitted at this meeting).  [Moved by Fred, seconded by Susanne.]  After the guest left, there was additional discussion concerning the advisability of getting an additional bid (although Fred had previously received two other bids which, however, had contained somewhat different specifications).  This seemed an opportune time for the Board to adopt a policy regarding the necessity of more than one bid for goods and services.  The Board decided to set $10K as the threshold floor which would require more than one bid.  Policy passed unanimously.

Secretary’s report – The Minutes of the previous meeting (October 24, 2007) were approved as corrected by Pat and Biff.  [Moved by Susanne & seconded by Pat.]

Treasurer’s Report –

Rich noted that our insurance policy for Directors and Officers liability is due soon, but a bill had not yet been received.  Rich passed out “final” Pinellas County Operational audit report.  There was some discussion of our previous discontent with the process and the substance.  Rich provided an updated Cash Flow report (actual through F-Y 10/30/07, and projected through Y-E 2008).  There was brief discussion on a variety of the listed revenue and expense items.

[The Treasurer’s report was approved – moved by Susanne; seconded by Mo.]

New Business:  None noted.

Old Business:

In regard to proposed a new lighting proposal for poles and lights (which was discussed at the last meeting), Mo continues to follow up.  A request to Florida Progress is still in process.

In regard to complaints about airplane noise, it was noted that an explanation was included in the latest edition of the Feather Sound News.

1.  Recreational area improvements update –

There was follow-up by Susanne & Biff regarding the drainage issue and the standing water area.  We are waiting for already-approved work on the hedge and irrigation system to be completed until the drainage issues have been solved.  Susanne noted that a water fountain hadn’t been working, and it is necessary to verify the serial & model numbers to allow it to be replaced under warranty.  Pat agreed to send the latest paver list to Sumner Tile and Granite for engraving.

Committee reports:

Landscape Committee:  All issues noted above.

Street Light Committee:  Mo had followed up with this, but is still waiting for a map to determine which light poles should be removed from our accounts.

Public Comments:  There were no public comments which required discussion.

The next meeting, scheduled for 4:00pm, Wednesday, December 12, 2007 was cancelled due to lack of activity.  The first meeting for 2008 was scheduled for Wednesday, January 16, 2008, again at 4:00pm.

Biff adjourned the meeting at 5:18pm

Respectfully submitted by Robert B. Hicks

September 7th, 2007

June 6th, 2007

May 9th, 2007

The meeting was called to order at 4:15pm, Wednesday, May 9, 2007, at the Feather Cove Clubhouse.

Present were Board members Biff Baker, Rich Pettit, Susanne Hebert, Pat Moriarty and Bob Hicks, and guest Chris Merritt.  Board members Mo Barnum and Fred Petty were absent.

Secretary’s report – The Minutes of the previous meeting (April 4, 2007) were approved without change (moved by Susanne & seconded by Pat).

Minutes for the Emergency Board meeting, which occurred electronically, and which approved the District’s 2008 FY Budget have not yet been completed.  The Secretary will undertake that task and forward draft Minutes to the Board.

Treasurer’s report –

1.  Rich reported on the Budget Presentation which was made yesterday to the Board of County Commissioners.  Board members Rich & Fred attended.  The District’s Budget (as approved per the emergency Board meeting) was presented.  Previous presenters at the meeting had to defend questions concerning the level of their budgets, and even the very existence of their organizations.  Our presentation, which incorporated a 10% reduction in the millage rate, and included other reductions in expenses, was greeted more favorably.  If that reduction were approved, the District’s reserves held by the County would still increase next year by approximately $65K (to about $175K in total). 

2.  The reduced millage rate was then approved by the Board – moved by Rich & seconded by Susanne.  As a result, The Feather Sound Taxing District’s millage rate for 2008 will be .9 instead of 1.0 as in previous years.  It was estimated that this approved reduction would result in a reduction of funds (for the District’s use), of approximately $36K for the upcoming fiscal year.

3.  There was further discussion about the purpose of our reserves (additional recreation area improvements and disaster relief), and whether our reserves were adequate.  Questions about the availability (and advisability) of insurance to cover losses were also discussed.  Further research is necessary.

4.  A copy of the budget (previously sent to us via email) was distributed.

5.  Rich then reported on the “Field Audit Exit Meeting” with the County Auditors – 6 formal recommendations were made, based on a previous meeting’s questions.  Written recommendations, in the form of a report, are still to come from them (this might not arrive for a couple of months).

6.  Rich distributed an outline for a “Policies and Procedures Manual”, a topic which resulted from the Field Audit.

7.  Rich presented a Cash Flow report for the 2007 fiscal year, showing new actual numbers through April, 2007 and modified projected numbers through September, 2007.

8.  Requests for reimbursement to non-Board member Chris Merritt [to Tom’s Sod for 1600 sq. ft. of Bahia; for visqueen, tape, sunscreen, nametags and pouches] ($829.14);  Board member Pat Moriarty ($130.98), Board member Susanne Hebert ($48.73) and various other “build day” participants [all in connection with expenses directly related to the recreation area improvements build day activity] were approved (moved by Susanne & seconded by Pat).

9.  Rich requested funds for additional postage $82. – approved as with other reimbursements.

10.  The Treasurer’s Report was unanimously approved (moved by Susanne & seconded by Pat).

New Business:

The proposal to request reduction in MSTU millage rate – moved and approved during the Treasurer’s Report.  This rate change will take effect with the next property tax assessment.

Old Business:

1.  Recreational area improvements update –

Pavers/Bricks – Rich reported that various people (and companies) made “in-kind” donations for the “build out” and letters will be sent out to acknowledge those contributions.  The list will be reviewed, and a final list proposed.  A June 15^th deadline for this set of pavers was established.

Regarding PBS&J – There is a minor dispute over their recent billing which included time charged to correct mistakes made by their employees.  Biff will send a letter, making payment less the disputed amount.

Rich showed the article in the last issue of the Feather Sound News about the build-out and grand opening.

Chris Merritt reported – Roofs for the pavilions are going on, but later than expected.  The stone work is also taking longer than expected.  The anti-ram system is having installation problems due to the water table being higher than 5 foot holes which must be dug.  The permanent fence still will hopefully be concluded by the end of May.  A revised, updated budget for the playground project was distributed.  A final walk through & inspection will conclude the final “punch list” by the end of May.  An extensive safety audit came out, and the report needs to be thoroughly reviewed.  [In that regard, the safety inspector said the facility was the “Safest new playground [he’d] ever inspected”].  Once all this is done, a Certificate of compliance will be issued.  There was discussion of the planned future phase of a “Friends of the Park” committee, which would liaison with the Board’s playground representative.  Various practical issues, such as the “reservations” policy for the pavilions, grill usage, trash for reservation usage, the use of inflatables (such as helium balloons), the number of permissible events in a day, the hours of use, audio levels, and other topics were mentioned as areas of responsibility for the “friends” group.  Chris indicated that the County has its own policies about such topics.  Finally, a shovel brought by one of the volunteers was lost, and will need to be replaced (approx. $20), and we have some “lost and found” items from the build day (these will b noted on the District’s website).

Committee reports:

Landscape Committee:  No report.

Street Light Committee:  No report.

Public Comments:  There were no public comments which required discussion.

The next meeting was scheduled for Wednesday, June 6, 2007 (second Wednesday of the month when possible), and at the same location.

Biff adjourned the meeting at 5:58pm.

Submission of final version - by Bob Hicks – 5/29/07

The meeting was called to order at 4:01pm, Wednesday, March 7, 2007, at the Feather Cove Clubhouse.

Present were Board members Biff Baker, Mo Barnum, Rich Pettit, Susanne Hebert, Fred Petty, Pat Moriarty and Bob Hicks, and guest Chris Merritt.

Secretary’s report – The Minutes of the previous meeting (February 14, 2007) were approved without change (moved by Susanne & seconded by Rich).

Treasurer’s report – Rich presented a draft of a proposed letter, required to be sent to Feather Sound property owners.  The text was supplemented by a comparative “Statement of Activity and Fund Balances” for FYs ending September 30, 2004/05/06.  There was discussion, and the letter will be mailed in early April.  There was also a brief review of bills recently paid & invoices presented, (most related to the Recreational area improvements) and several invoices were approved for payment (moved by Biff & seconded by Susanne).  Rich presented a Cash Flow report for the 2007 fiscal year, showing new actual numbers for February, 2007 and modified projected numbers through September, 2007.  Finally, Rich presented budgets for FYs 2008 & 2009.  Some changes in format were included.  The request for FY 2008 would be $226K, and for 2009 $281K.  Board members were advised to review the materials for discussion and approval at the next Board meeting.  The Treasurer’s Report was unanimously approved (moved by Susanne & seconded by Biff).

Old Business:

1.  Recreational area improvements update – During the meeting, Chris Merritt received a distressing phone call from Pyramid Engineering, regarding a particular aspect (the last-minute & possibly-required presence of bathrooms) of the recent denial of our construction permits for the recreational area.  Apparently, an extensive list of items will need to be quickly addressed before permits will be approved.  Biff tried to make telephone contact with Commissioner Morroni, but failing that, contacted a representative of the County’s Building Department.  A summary of that telephone conversation was given to the Board, and a discussion occurred.  Biff agreed to take the lead in following up on this matter.

Committee reports:

Landscape Committee:  Susanne reported that one oak tree might have to be removed in connection with the playground fencing in the recreational area.

Street Light Committee:  Biff reported that a couple of non-working lights were reported for repair.

Place Space Committee:  Guest Chris Merritt presented a “Build Matrix” showing the planned schedule for the “build-out” week-end, April 20-22, 2007.  Chris also showed samples of stakes which will be placed around the neighborhood.  Each stake (there will be 100 pairs scattered around, mostly at stop signs) will contain information and photos about the Recreational Area improvements and the “build-out” week-end.  Chris also presented information about volunteer needs which still exist.

Fred made a presentation regarding fencing options.  He located a fence which seemed advantageous at John S. Taylor Park.  Fred also made some inquiries concerning installation.  This issue was tabled, pending the results of our other permitting issues, as described above.

New Business:

In connection with the Treasurer’s Report, and a meeting that Rich had with County officials concerning the County’s annual of FSCSD activities, there was a discussion about the need for a “conflicts of interest” policy.  Some sample policies were distributed, and it was moved and approved that this Board adopt an official “conflict of interest” policy (moved by Rich, seconded by Fred).  Rich agreed to draft, and present for approval, this new written policy.

There were no public comments which required discussion.

The next meeting was scheduled for Wednesday, April 4, 2007 (second Wednesday of the month when possible), and at the same location.

Biff adjourned the meeting at 5:43pm.

Submitted by Bob Hicks – 3/21/07

The meeting was called to order at 4:04pm, Wednesday, February; 14, 2007, at the Feather Cove Clubhouse.

All Board members were present:  Biff Baker, Mo Barnum, Rich Pettit, Susanne Hebert, Fred Petty, Pat Moriarty and Bob Hicks.  Guests were Ms. Chris Merritt & Mr. Gene McDevitt.

Secretary’s report – The Minutes of the previous meeting (January 10, 2007) were approved without change (moved by Susanne & seconded by Mo) 

Treasurer’s report – (1) Rich reported that he will be filing the state-mandated Annual Report with the state of Florida.  (2) He also applied for, and received, a state sales tax Certification of Exemption (this should save approximately $7,000 per year, and expires in 2011).  The extensive new work in the Recreation area prompted this application.  (3) Although the Board has previously approved the playground expenditures, the invoice, due to its large size, was presented for approval.  However, since a few items were ordered but not yet received, a revised (complete) invoice has been requested.  The in-hand invoice (less payment for items not yet received) in the amount of $96,739.87 was approved (moved by Mo & seconded by Susanne).  (4) Rich reported that the tax return and annual report have been filed and completed (respectively).  (5) Rich presented a Cash Flow report for the 2007 fiscal year, showing new actual numbers for January, 2007 and modified projected numbers through September, 2007.  There was brief discussion of various items in January & February, 2007.  Rich indicated that he will present a budget proposal for next year at the next Board meeting.  (6) Rich also reported that the county’s audit of the District’s financial records has still not been completed.  (7) Other minor expense & income-related matters (a computer software upgrade and checks received for benches in the recreational area) were briefly discussed.  The report was approved (moved by Susanne & seconded by Pat).

Old Business:  Biff briefly reviewed the Community Meeting which occurred on January 16, 2007.  All but one Board member were able to attend.  Regarding the expansion work in the recreational area, guest Chris Merritt & Biff updated the Board on activities since the previous meeting.  The trenching & installation of electrical & plumbing should commence during the third week of March.  The shelters are scheduled to arrive around the same time.  Susanne provided information on the pavers and cultured stone & requested approval of the vendor.  It was suggested that references be contacted & an additional vendor known to a Board member will be contacted prior to approval.

Committee reports –

Landscape Committee:  The Brazilian pepper trees have been removed, and a bill was presented for payment.  Mo also reported that the entrance fountain has been operating in an inconsistent fashion, and repairs will be accomplished soon.

Street Light Committee:  A Board contact was made by a resident who lives in an area where the older lights are located.  There was a question over whether the road was on county or private property.  The resident agreed to make further inquiry.  Biff also noted that several street lights are out, and will be reported.

Place Space Committee:  All information presented in “Old Business”.

New Business:  None.

Public Comments:  Mr. Gene McDevitt (guest) raised the issue of the safety of walkers, joggers, runners (and even bicyclists) who use the street instead of the sidewalk, and who do not necessarily obey all the traffic rules.  Mr. McDevitt also asked if there would be restrictions on dogs in the recreation area.  [Water fountains will be “dog-friendly” and no restrictions are contemplated at this time.]  Mr. McDevitt requested that the Board contact the County Sheriff’s Office to discuss ways to improve the overall safety conditions (improved education as an example).  Although this topic is not specifically under the purview of this Board, his concern was generally shared, and various suggestions were made to Mr. McDevitt to address the issue he raised.

The next meeting was scheduled for Wednesday, March 7, 2007 (not the second Wednesday of the month as usual), and at the same location.

Biff adjourned the meeting at 5:25pm.

Submitted by Bob Hicks – 2/22/07